Executive, Events

RESPONSIBILITIES
1.    Execute event plans and run-of-show documents prepared by the Lead, Events.
2.    Coordinate suppliers on site — production, audio-visual, catering, decor, photography and transport — against the agreed production schedule.
3.    Prepare and proof event collateral: invitations, programmes, tent cards, name tags, signage, backdrops and guest packs.
4.    Manage guest registration, RSVP tracking, seating allocation records and on-the-day reception arrangements.
5.    Arrange logistics for principals and out-of-station guests, including transport, accommodation and itinerary documents.
6.    Conduct venue reconnaissance and technical rehearsals, and report readiness status to the Lead, Events.
7.    Coordinate airside access passes, security clearances and vehicle permits for events held at airport facilities.
8.    Maintain and account for event assets, giveaways and merchandise stock.
9.    Compile post-event documentation — attendance records, photographs, supplier invoices and cost reconciliation.
10.    Support the Lead, Events in the preparation of post-event reports.
11.    Other duties as assigned by the Lead, Events.

AUTHORITY
1.    Authorized to issue day-to-day instructions to appointed event suppliers within the agreed scope of work.
2.    Authorized to make minor on-site adjustments to set-up and logistics that do not alter the approved event concept, budget or programme.
3.    NOT authorized to appoint vendors, vary contracted scope, commit expenditure, confirm guest-list additions or make protocol determinations.

DELEGATION OF DUTIES
In the absence of the Executive, Events, the Lead, Events shall assume direct responsibility for event execution and supplier coordination.

Where events fall within the absence period, a designated officer from within the Corporate Communications department may be assigned to provide on-site logistics support.