Executive Coordinator

The Executive Coordinator ensure executives can focus on strategic initiatives by handling a wide range of administrative, communication, and coordination tasks efficiently and with a high level of professionalism.

Responsibilities:

• Calendar and schedule management
• Coordinate logistics for meetings, including venue arrangements, catering, and technology set up
• Communication and correspondence on behalf of executives
• Meeting coordination
• Handle confidential and sensitive information with discretion and integrity
• Organize and maintain electronic and physical filing systems
• Compile data for reports and presentations
• Project assistance
• Office management
• Event planning
• Arrange travel plans, itineraries and agendas
• Expense management

 Required Qualifications:

• Associate degree in Business Administration, Management or a related field
• 5 years of experience in administrative support
• 2 years in a high-level executive support role
• Proficiency in the following Microsoft Office programs: Outlook, Word, Excel and PowerPoint.
• Excellent professional oral and written communication skills
• Proficiency in travel booking

 Preferred Qualifications:

• Bachelor’s degree in business administration, Management or a related field
• Skilled in Excel
  

Behavioral Traits for Success:

• Strong commitment to tasks being completed correctly and on time
• Communication is factual, polite, and professional
• Thrives in a structured environment
• Comfortable making decisions in area of expertise
• Communication style is factual and sincere
• Willingness to follow established policies, processes, and procedures
• Comfortable working at a somewhat faster-than-average pace

Working Environment:

• Typical office environment with climate control and sufficient lighting, ergonomic desk/chairs
• Corporate Office located St. Louis, MO
• 10% Travel
• Be able to sit/stand for long periods of time and lift up to 30 pounds

 Your Performance Will Be Measured On:

Your performance will be measured by your ability to achieve annual department objectives and corporate goals which include but are not limited to the following.

• Decision making, judgement, and execution
• Time management
• Communication (oral and written)
• Calendar management
• Document preparation
• Meeting coordination
• Event planning
• Confidentiality and discretion
• Process improvements
• Ability to anticipate executive needs and proactively address potential issues
• Stakeholder Feedback

Equal Opportunity Employer
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