Executive Coordinator

ABOUT US

The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve society’s greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners.

THE CENTER FOR LEADERSHIP

The Center for Leadership exists to ignite and nurture leadership potential in its constituents, building meaningful connections that generate lasting impact. Its work is to inspire, challenge and support leaders with different perspectives to understand how and where they can make a difference and live lives of deeper meaning and greater individual and collective impact. By supporting, connecting, and incubating leadership programs across the Aspen Institute, it fosters a global community of courageous and well connected leaders in real relation with one another working across their differences in service of a better world.

ABOUT THIS ROLE

The Executive Coordinator is a key member of the Center for Leadership, supporting the team’s various initiatives by managing day-to-day activities, performing administrative tasks, collaborating with others in the Center and interacting with internal and external partners. The Executive Coordinator will be expected to complete all tasks assigned in a timely manner while maintaining deadlines.

This posigion reports directly to the Executive Director for Leadership Initiatives. The salary range for this role is $52,000-$58,000. In accordance with our Reimagining Work policy, the Executive Coordinator should be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance. In-person consists of meaningful connections with colleagues in an office, traveling to a different office or location to meet fellow staff members, at an Aspen event, at a meeting outside the office or other opportunities to meet in person with teammates and colleagues.

WHAT YOU WILL DO

Administrative Support

• Provides high-level administrative support, including managing calendars, scheduling meetings, and coordinating travel for senior staff;
• Manages correspondence including sorting and drafting emails, memos, and meeting/event materials;
• Prepares daily briefing materials and tracks follow-up items;
• Triages internal and external requests, ensuring timely, organized follow-up on key priorities;
• Maintains confidentiality and demonstrates discretion in handling sensitive materials and conversations;
• Keeps track of monthly expenses and receipts;
• Takes notes during internal and external meetings and convenings as needed.
• Supports team with administrative tasks as needed;
• Maintains CRM records and ensures timely data entry for events and contacts.

External communication

• Website Management – Update web properties, including team updates, new blog posts, press releases, and reports.
• Social Media Management – Manage and schedule social media platforms based on the Center’s content calendar and in collaboration with internal comms teams

WHAT YOU WILL NEED TO THRIVE

• Minimum 1 year of professional experience;
• Bachelor’s degree in business, communication or related field;
• Ability and desire to rapidly learn a wide variety of new subject matter;
• Ability to successfully manage many tasks simultaneously, master workflow details, and self-prioritize;
• Ability to work autonomously and with a small team;
• Strong work ethic with the ability to sometimes work long hours when necessary to complete tasks;
• Strong verbal, writing, and editing skills;
• Strong professional and diplomatic interpersonal skills;
• Strong customer service orientation – a “Yes, and” attitude;
• Excellent computer skills, particularly Microsoft Suite;
• Willingness and ability to travel, as much as 10% certain times of the year.

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or hav questions about accessibility, please email [email protected] or call 202-736-2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.