Executive Coordinator, Pharmaceutical Sciences

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Job Description
Objective / Purpose:
Provides comprehensive administrative support to two to three members of the Pharmaceutical Sciences Leadership Team (PSLT).
Accountabilities:

• Manages specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.

• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, analyze, document, and report data.

• Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards, and sends communications on behalf of the PSLT member.

• Arranges travel; completes expense reports in a timely manner.

• Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.

• Interfaces and communicates with internal and external customers; directs people to the appropriate resources.

• Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company.

• Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees.

• Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status.

• Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function.

• Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.

• Understands the structure of the organization and develops a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.

• Organize internal engagement events and support the planning and implementation of leadership engagements across the organization

• Provide administrative support to employee workstreams, including in relation to Career Development, Work Processes, and Wellness

• Demonstrates confidentiality in execution of all responsibilities.

• Performs other duties as required.

Education & Competencies (Technical and Behavioral):

• High school diploma/GED required. Associates degree or bachelor's degree preferred.

• Minimum 8 years of relevant work experience, or equivalent combination of training and experience. Some industry experience is preferred.

• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.

• Excellent verbal and written communication skills.

• Shows initiative and 'self-starter' mindset by researching information needed to complete tasks as assigned within scope of duties

Takeda Compensation and Benefits Summary
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
For Location:
Boston, MA
U.S. Hourly Wage Range:
The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
EEO Statement
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.
Locations
Boston, MA
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
Job Exempt
No
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.