Job Description:
· Executive Support: Provide a first-class administration and support service to clients. Prepare all Corporate and Cash Expense Claim Forms and submit for approval. Calendar Management for all the clients. Finalize and block Leadership meetings & events annually.
· Travel Coordination: Plan & execute complex, detailed travel itineraries including all transportation, lodging; obtaining all necessary travel documents. May be required to travel to off-site meeting to assist with meeting coordination.
· Clients Team Effectiveness:
o Develop and maintain an effective “communication link” between the Leadership teams, market leadership team, direct reports & across various stakeholders globally and regionally across Mars. Send out communication on behalf of clients.
· Team Events: Plan Leadership team events including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, agenda setting etc. Support with Periodic Egypt associate’s communication session – send out invite, collate presentation, coordinate technology, etc.
· Senior Visitors: Responsible for senior visits including admin support and assistance with logistical arrangements in Dubai, Saudi, Kenya & Egypt - meeting bookings, agenda consolidation, virtual connections, technology testing and catering.
· Project admin support: Projects as & when needed by clients.
· Events Support: Event support for associate engagement - Annual Associate Event & associate wellbeing events in collaboration with AHWB Team – HR, Associate Relations & Office Services team as and when required.
· Collaborate and work with commercial on PO creations and follow P2P process
· Liaise & collaborate with other team coordinators.
Mars Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Mars and has not been reviewed or approved by Mars.
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Healthcare Strength — The benefits package is positioned as comprehensive, with broad medical coverage and additional protections like life insurance and short- and long-term disability. Mental health support is emphasized, including free mental health services and wellbeing programming under initiatives such as Mars Be Well.
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Parental & Family Support — Paid parental leave is highlighted as market-leading in the U.S., with an example of 18 weeks fully paid for both parents. Additional family-related leave types such as sick time for caregiving and bereavement leave are also described as part of the overall package.
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Retirement Support — Retirement offerings are described as strong, including 401(k) matching (with a 6% match cited) and pension plans in some cases. The broader package also references retirement savings options and contributions aligned to local market practice, supporting long-term financial security.
Mars Insights
What We Do
For more than a century, Mars, Incorporated has been driven by the belief that the world we want tomorrow starts with how we do business today. This idea is at the center of who we have always been as a global, family-owned business. Today, Mars is transforming, innovating and evolving in ways that affirm our commitment to making a positive impact on the world around us. Across our diverse and expanding portfolio of confectionery, food, and petcare products and services, we employ 133,000 dedicated Associates who are all moving in the same direction: forward. With $40 billion in annual sales, we produce some of the world’s best-loved brands including DOVE®, EXTRA®, M&M’s®, MILKY WAY®, SNICKERS®, TWIX®, ORBIT®, PEDIGREE®, ROYAL CANIN®, SKITTLES®, WHISKAS®, COCOAVIA®, and 5™; and take care of half of the world’s pets through our pet health services AniCura, Banfield Pet Hospitals™, BluePearl®, Linnaeus, Pet Partners™, and VCA™. We know we can only be truly successful if our partners and the communities in which we operate prosper as well. The Mars Five Principles – Quality, Responsibility, Mutuality, Efficiency and Freedom – inspire our Associates to take action every day to help create a world tomorrow in which the planet, its people and pets can thrive.
