Takeda exists to create better health for people, brighter future for the world.
Boston, MA, USA

Executive Coordinator, Global Talent Acquisition

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Job Description
Executive Coordinator, Global Talent Acquisition
Takeda Pharmaceutical
Lexington, MA
About the role:
Are you looking for a patient-focused, innovation-driven company that will inspire you and empower you to shine? Join Takeda as a Executive Coordinator, Global Talent Acquisition located in Lexington, MA.
We are seeking an experienced Executive Coordinator to join our Global Talent Acquisition team. In this role, you will provide comprehensive administrative support to the Global Head of Talent Acquisition and collaborate closely with both Talent and Talent Acquisition the leadership teams. Your exceptional organizational skills, attention to detail, and ability to thrive in a fast-paced environment will be critical to your success.
How you will contribute:
• Manage the calendar, appointments, and meetings for the Global Head of Talent Acquisition, ensuring efficient scheduling and coordination.
• Serve as the primary liaison for the Global Talent Acquisition Leadership Team, communicating effectively with senior leadership and facilitating seamless collaboration.
• Exercise autonomous decision-making based on executive direction and extensive administrative experience, ensuring timely and effective resolution of issues.
• Develop a strong network within Takeda's administrative team to address inquiries, troubleshoot problems, and foster cross-functional collaboration.
• Facilitate external meetings and engagements to elevate the Takeda brand, including coordination with key stakeholders, preparation of materials, and post-engagement follow-up to ensure brand alignment and messaging consistency.
• Manage confidential documents and correspondence with discretion, maintaining the highest standards of confidentiality and professionalism.
• Identify and schedule priority meetings, accommodating last-minute needs and ensuring optimal use of time and resources.
• Review and prepare complex expense reports and purchase orders, ensuring accuracy, compliance, and timely processing.
• Arrange travel and complete expense reports promptly, maintaining awareness of logistics and minimizing disruptions.
• Utilize Microsoft Office tools for data tracking, analysis, and reporting, ensuring accurate and timely reporting of key metrics.
• Maintain confidentiality in all aspects of work and perform additional duties as required, demonstrating professionalism and integrity at all times.
• Partner with team members to help project manage specific initiatives, contributing to the successful execution of strategic projects and initiatives.
Minimum Requirements/Qualifications:
• High school diploma or equivalent required; bachelor's degree preferred.
• Proven experience as an executive coordinator or similar role, preferably in a corporate environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Exceptional communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
• High level of discretion and confidentiality, with a commitment to upholding ethical standards.
• Proactive and resourceful, with a strong attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively within a team environment, demonstrating flexibility and adaptability.
• Previous experience in project management or event coordination is a plus.
More about us:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.
This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.
Takeda Compensation and Benefits Summary
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
For Location:
Lexington, MA
U.S. Hourly Wage Range:
$32.64 - $51.30
The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
EEO Statement
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.
Lexington, MA
Worker Type
Worker Sub-Type
Time Type
Full time

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What are Takeda Perks + Benefits

Takeda Benefits Overview

We believe that the company’s long-term success depends on fostering an equitable, inclusive environment where all employees are welcomed, empowered and inspired to be themselves, and use their unique voices and talents.

Volunteer in local community
Partners with nonprofits
Team based strategic planning
Open office floor plan
Employee resource groups
Hybrid work model
Summer hours
Employee awards
Flexible work schedule
Dedicated diversity and inclusion staff
Diversity manifesto
Diversity employee resource groups
Black Leadership Council, Building Asian Leaders, IMPACTO (LatinX affiliation), Parents and Caregivers, Gender Parity Network, STRIVE (military affiliation), EnAbles, IGNITE, Take Pride, Faith@Work
Hiring practices that promote diversity
Health Insurance + Wellness
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Wellness programs
Fitness reimbursement, club discounts, team challenges, access to wellness apps and programs
Mental health benefits
Takeda offers an employee assistance program.
Wellness days
Financial & Retirement
401(K) matching
Takeda's 401(k) retirement plan matches 100%of an employee's contributions up to 4% of their annual base salary, with immediate vesting for matched contributions.
Company equity
Employee stock purchase plan
Performance bonus
Charitable contribution matching
Child Care & Parental Leave
Generous parental leave
Family medical leave
Adoption Assistance
Company sponsored family events
Fertility benefits
Vacation + Time Off
Generous PTO
In addition to traditional PTO, Takeda also offers a company wide paid shutdown from Christmas to New Year's Day.
Paid volunteer time
Paid holidays
Paid sick days
Flexible time off
Floating holidays
Bereavement leave benefits
Company-wide vacation
Office Perks
Commuter benefits
Some meals provided
Company-sponsored happy hours
Onsite office parking
Relocation assistance
Fitness stipend
Home-office stipend for remote employees
Meditation space
Mother's room
Onsite gym
Professional Development
Job training & conferences
Tuition reimbursement
Lunch and learns
Takeda provides learning opportunities, and often hosts guest speakers to share their expertise on various topics ranging from leadership to DE&I to innovation and more.
Promote from within
Mentorship program
Continuing education stipend
Continuing education available during work hours
Online course subscriptions available
Paid industry certifications
Personal development training
Virtual coaching services

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