The Role
Support 2–3 senior leaders through executive coordination, project management, client contracting and invoicing, business development research, calendar and travel management, expense reporting, meeting coordination, milestone tracking, and preparation of client-ready documents. The role requires proactive organization, strong client service, confidentiality, independent judgment, and proficiency with Microsoft Office, Teams, SharePoint, and Salesforce in a fully remote environment.
Summary Generated by Built In
Who We Are
ghSMART is a premier leadership advisory firm trusted by CEOs, boards, and investors to solve their most critical leadership and talent decisions. For more than 30 years, we’ve partnered with many of the world’s most influential leaders and organizations to build winning leadership teams and amplify positive impact. Recognized for excellence, ghSMART consistently earns top rankings in industry surveys (e.g., Vault Consulting awards) and is featured in Forbes’ list of America’s Best Management Consulting Firms. Our culture is entrepreneurial and collaborative, with a strong focus on innovation and client success. Our team is made up of nearly 200 extraordinary individuals across the U.S., Europe, and APAC, who become trusted advisors to these leaders, helping amplify their positive impact on the world. We advise on the art and science of building winning leadership teams, doing meaningful work every day.
What You’ll Do
As an Executive Business Partner at ghSMART you will play a critical role supporting 2-3 senior leaders. Daily responsibilities will include ownership of complex project management, client contracting and invoicing, business development research and support, calendar management, coordination of travel plans and thorough expense reporting.
We are a 100% virtual organization – all colleagues work from their home. Qualified candidates must have a private, quiet space for a home office. Computer, printer, and phone equipment will be provided by the firm.
Responsibilities
- Provide proactive project management. Coordinate with internal and external team members and make recommendations for meetings, project plan and timeline, team calls, data compilation, and survey administration.
- Make recommendations for your consultant(s)with regard to their time management, prioritization, delegation, and organization.
- Independently prepare correspondence, such as client contracts, client invoice requests, report templates, scheduling requests, and final client ready documents with impeccable attention to detail.
- Partner with your consultant(s) to track key project milestones as well as progress against personal, team, and firm goals/targets.
- Proactively manage complex meetings both internally and with our clients; resolve scheduling conflicts quickly and prioritize issues to ensure an effective time management approach.
- Manage frequent and detailed client invoice requests and expense reports; independently drive audit and reconciliation process to ensure proper reimbursement and client invoicing.
- Assist with special projects and travel arrangements as needed.
You Bring
- Minimum of 4 years’ experience in an executive support role
- Bachelor’s degree preferred
- Work with all colleagues to identify, establish, and maintain a positive work environment and authentic culture which encourages diversity, inclusion, and belonging.
- High client service orientation: you are highly responsive with strong interpersonal and communication skills. You are incredibly organized, with superb attention to detail and a strong ability to execute.
- Technically savvy: Strong proficiency in Microsoft Outlook, Word, Excel, Teams, SharePoint, and Salesforce.
- Demonstrate a growth mindset (e.g., embrace latest technology, innovate methods for increasing work efficiency, etc.).
- Handle multiple projects simultaneously and thrive in a fast-paced, deadline driven environment.
- Proactive and self-motivated; you take initiative.
- Act independently with very little supervision and great work ethic.
- Handle sensitive information with the highest degree of integrity and confidentiality.
Why join ghSMART?
Meaningful Impact Everyday: We believe leadership is the greatest force for good. At ghSMART, whether you're guiding the world’s top leaders or helping power the firm from within, you play a vital role in solving our clients’ greatest challenge: building and developing talented, diverse teams that fuel lasting success. Together, we help leaders amplify their positive impact—on their organizations, their people, and the world.
Exceptional team, grounded in generosity: We have a team of extraordinary people united by excellence, humility, and a shared purpose. You’ll collaborate with brilliant colleagues who challenge and support you. Here, exceptional talent meets deep respect—where people show up with heart, and everyone has a place.
Freedom to Shape a Career with Purpose: You have the power to shape a career that aligns with your purpose—doing meaningful work that drives impact for the world’s top leaders. You’ll help solve challenges that matter while being supported by brilliant colleagues and trusted with the flexibility you need to recharge, perform at your best, and grow for the long term.
Have your voice and talents recognized. We are a flat organization that values proactivity and ability over bureaucracy and tenure. All our decisions and actions are guided by our Values and Credo - to help leaders amplify their positive impact on the world.
Learn why our consultants love working here.
We are ranked #1 or #2 in 10 Consulting categories by Vault. See what others think about working at ghSMART on Glassdoor.
Certain US jurisdictions require ghSMART to include a reasonable estimate of the salary range for this role. We are built on a culture of freedom and flexibility, we operate fully remotely, and our team members balance deeply energizing, high intensity work, with flexible schedules to support life outside of work. Our compensation model reflects these values. Compensation for this role in the United States includes base salary, annual discretionary performance bonus, 401(k) plan with an annual employer contribution, and a comprehensive benefits package. You should reasonably expect a base salary of $85,000 - $100,000. In addition, we offer an annual discretionary performance bonus.
Please be advised that all emails will originate from the @ghsmart.com domain; any other domains are fraudulent, should be ignored, and deleted.
ghSMART is an Equal Opportunity Employer committed to fostering an inclusive and diverse workplace across all of our global locations. We welcome applicants of all backgrounds and ensure equal employment opportunities without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Our global policies and practices are designed to support an environment of respect and equity for all.
Skills Required
- At least 4 years of experience in an executive support role
- Bachelor’s degree
- Strong proficiency in Microsoft Outlook, Word, Excel, Teams, SharePoint, and Salesforce
- Strong interpersonal and communication skills with a high client service orientation
- Exceptional organization, attention to detail, and execution skills
- Ability to manage multiple projects in a fast-paced, deadline-driven environment
- Proactive, self-motivated, and able to work independently with minimal supervision
- Ability to handle sensitive information with integrity and confidentiality
- Private, quiet home-office space
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The Company
What We Do
ghSMART is always hiring A-Players, for more information on current openings visit ghsmart.com/careers. Since our founding in 1995, our mission has always been to use our expertise in business and human behavior to help CEOs, boards, and investors build valuable organizations. Because we work with those who share our belief that leadership is the ultimate lever for positive change and value creation, we regularly serve the largest private equity firms, leading investment management firms, Fortune 500 companies, and highly respected non-profits. We are proud of the fact that, over the past decade, 97% of our clients have told us they are highly satisfied with our work. We bring a high touch and bespoke approach to every client engagement. We consistently exceed client expectations by leveraging: --Unmatched experience: We have executed over 21,000 assessments with over 550 organizations across every major industry; and in every major economic region of the world. As a result, we have the largest relevant database in existence on leadership performance. --Top caliber talent: We combine senior PhD psychologists with top 1% business talent from academy companies like McKinsey, Bain, Boston Consulting Group, GE, etc. --Robust, proprietary methods: We advise on high stakes people decisions using a rigorous, fact-based approach. Our research has been the basis for two bestselling books (Who: The A Method for Hiring and Power Score: Your Formula for Leadership Success) and a Harvard Business Review cover article (What Sets Successful CEOs Apart). --Independent perspective: Our clients appreciate our objective perspective due to our 100% employee-owned structure and our singular focus on leadership advisory. Leaders of the CEO Genome project: www.ceogenome.com
