NOW HIRING: Executive Business Partner
Compensation: $150,000-$160,000 per year
This role will require 24/7 and on-site availability
Job Overview
The Executive Business Partner will be responsible for providing strategic support, collaboration and advisement to the executive team as directed to ensure that company goals and objectives are accomplished. The EBP's primary role will be supporting the CEO, and will require great communications skills, flexibility, critical thinking, efficiency, change management and executive consultation along with expectations prone to changing on a day-to-day basis.
Roles & Responsibilities
Executive Business & Administrative Support
Calendar & Gatekeeping: Manage complex, multi-time zone calendars, screen contacts, and prioritize meetings.
Communication & Correspondence: Triage incoming communications, draft professional or personal correspondence, and act as a liaison to internal/external partners.
Travel & Logistics: Coordinate detailed domestic and international travel itineraries, private transportation, and high-level scheduling.
Accounting & Bookkeeping
Transaction Management: Maintain day-to-day books for personal entities and households.
Reconciliation & Reporting: Categorize daily expenses, reconcile bank, and credit card statements monthly, and track cash flow.
Accounts Payable: Manage personal bill payments, vendor invoicing, and monitor household or personal operating budgets.
Advisor Collaboration: Coordinate with external accounting / Finance / Bank managers, legal counsel, and estate vendors.
Manage professional scheduling for CEO and other executives, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
Participate and/or lead in various executive meetings and provide high level notetaking and follow-up post meeting
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information between executive and operational leadership
Manage, coordinate, and arrange corporate executive travel and travel-related activities, including hotel, booking, transportation on an as needed basis
Perform administrative and office support, such as spreadsheet creation, and maintenance of contacts database
Maintain professionalism and strict confidentiality with all materials, and exercises discretion when interfacing with the business
Organize team communications and plan events, both internally and offsite
Other duties as assigned
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Education and/ or Experience
Bachelor’s degree in Business Management, or a related field from a four-year college or university with at least 3-5 years of executive administrative experience.
Certificates, Licenses, Registrations
May be required to have a valid driver’s license
Knowledge, Skills, and Abilities
Superb written and verbal communication skills and the ability to organize and coordinate multiple projects at once.
Proficiency in MS Office and other office productivity tools, with aptitude to learn new software systems.
Flexible team player willing to do what it takes to get job done.; adaptable to high pressure and enjoys a challenge.
Ability to maintain high-level of confidentiality
Benefits:SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at:
www.sbmmanagement.com/careers Careers – SBM
SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.
Skills Required
- Bachelor's degree in Business Management or related field from a four-year college or university
- 3-5 years of executive administrative or executive support experience
- Proficiency in Microsoft Office (Excel, Outlook) and other office productivity tools
- Experience managing complex, multi-time zone executive calendars and gatekeeping
- Experience coordinating detailed domestic and international travel itineraries and logistics
- Bookkeeping/accounting experience (categorizing expenses, reconciling bank and credit card statements, managing accounts payable)
- Superb written and verbal communication skills
- Ability to maintain a high level of confidentiality and discretion
- Valid driver's license (may be required)
What We Do
SBM was founded in 1982 in Sacramento, California by Charles Somers (CEO) and Don Tracy (EVP), providing service to the entire Northern California region. With the addition of Ron Alvarado as a partner in 1993, SBM embarked on its national expansion outside of California. Today, SBM employs more than 9,000 individuals servicing more than 350 million square feet throughout North America, Latin America, and Asia. Our success has been a direct result of SBM's proven performance, technology, service quality, and cost savings record that has led to new business opportunities, as well as organic growth among our existing customer base. Our market sectors include corporate headquarters, manufacturing, hospital/healthcare, pharmaceutical, defense, education, high-tech, sports and entertainment facilities and distribution.
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