Executive Assistant, Office of CEO

The purpose of this role is to provide executive, confidential secretarial and administrative support to the CEO, ANZ. The role will provide high-level, proactive support to the CEO, ensuring the efficient management of their time, priorities, and communication with internal and external stakeholders.

Job Description:

Part of Dentsu Group, Dentsu International is a network designed for what’s next, helping clients predict and plan for disruptive future opportunities and create new paths to growth in the sustainable economy. Dentsu delivers people-focused solutions and services to drive better business and societal outcomes. This is delivered through five global leadership brands - Carat, Dentsu Creative, dentsu X, iProspect and Merkle, each with deep specialisms.

Dentsu International’s radically collaborative team of diverse creators unifies people, clients and capabilities through horizontal creativity to help clients create culture, change society, and invent the future.

Powered by 100% renewable energy, Dentsu International operates in over 145 markets worldwide with more than 46,000 dedicated specialists, and partners with 95 of the top 100 global advertisers.

Visit our website to discover more about what we do: www.dentsu.com

What’s in it for you?

• Join a transforming company that is putting their people and culture at the forefront of everything we do - collaborative, fun, progressive.
• A commitment to corporate social responsibility and being a force for good, including our annual all staff 'Day for Change' to support local communities and charities
• Career Development and Learning & Development opportunities, including access to our global online dentsu University
• Real flexibility to work when and where you feel most productive with our ‘Be the Best You’ policy
• 5 weeks annual leave after 2 years of service and 3 whole company mental health awareness days off per year
• Attractive remuneration package, discounts on health insurance, gym memberships, car purchasing or novated leasing & much more!

What your typical day will look like:

The Executive Assistant supports the Cluster CEO by acting as an intermediary for both internal and external issues as well as helping to interpret, act, delegate and manage the CEO’s needs and time effectively. This role is responsible for understanding and assisting the CEO ANZ in driving and delivering on key strategic business priorities.

In this role, the Executive Assistant serves as a partner to the Cluster CEO supporting key initiatives to enhance collaboration, connection and communication across the business. You will lead efforts to ensure consistent ways of working and information flow across teams, practices and the business.

By effectively anticipating the CEO’s needs, the Executive Assistant ensures seamless operations through efficient schedule management, effective communication, and collaboration with internal and external stakeholders to advance critical initiatives. This role combines leadership, strategic planning, and hands-on support to foster productivity, optimise workflows and maintain the highest levels of professionalism.

Other responsibilities include:

• Support the CEO, ANZ by acting as an intermediary for both internal and external issues. Act as the first point of contact with clients, internal staff and other external parties including some media, regarding matters which call for the CEO’s attention
• Support the CEO by overseeing and driving all matters pertaining to the CEO’s office whilst being able to work independently and take initiative
• Keep CEO, ANZ informed of commitments, priorities and internal inquiries and ensure CEO, ANZ is fully prepared
• Build strong and positive stakeholder relationships providing high quality customer service and high-level administrative support
• Co-ordinate and manage relevant responses and/or input into projects, programs, reports, presentations, correspondence, and departmental/business issues
• Proactively manage the CEO’s time including communications (email), meetings, events, and travel, often across multiple time-zones. Scheduling appointments with clients and industry partners.
• Handling Invoice Processing, Diary management, agendas for meetings, travel coordination, booking accommodation and preparing detailed itineraries

A bit about you:

• Strong experience supporting C-Level executive leaders preferably in a large, complex, global organisation.
• Excellent communication skills – both written and verbal.
• Leadership in managing executive priorities, ensuring that strategic initiatives are prioritised and that the CEO remains focused on high-level decision-making.
• Advanced organisational and time-management skills and technical proficiency with systems, software, databases, reporting and communication tools.
• Strong interpersonal and stakeholder management.
• Experience in preparing and managing presentations.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point, Teams).
• Ability to handle high-pressure situations and manage multiple stakeholders with competing interests.
• High level of professionalism and confidentiality in all aspects of the role, ensuring the CEO’s time and activities are managed with discretion and integrity.

Become a champion for meaningful progress:

Our diverse and inclusive culture enables our employees to bring their whole selves to work and be proud of doing so. For us, this is the foundation for great innovation which, in turn, generates better outcomes for our people, partners and communities. This is why we encourage applications from people with disabilities, and of all ages, nationalities, backgrounds and cultures.

Together we make our mark. Together we embrace the true potential of disruption. And together – across all our locations – we help our clients win in a changing world.

If you want to belong to a one global network where opportunities are limitless – we look forward to welcoming you.

Next Steps

Sound exactly like the sort of role for you? Apply now!

Location:

Sydney

Brand:

Dentsu

Time Type:

Full time

Contract Type:

Permanent