Executive Assistant/Office Manager

IDEAYA Biosciences (NASDAQ: IDYA) is a public, clinical-stage precision medicine oncology company committed to the discovery and development of targeted therapeutics for patient populations selected using DNA sequencing and other molecular diagnostics. Our approach integrates extensive capabilities in identifying and validating translational biomarkers with small molecule drug discovery to select patient populations most likely to benefit from the therapies we are developing. We are applying these capabilities across multiple classes of precision medicine, including direct targeting of oncogenic pathways and synthetic lethality – which represents an emerging class of precision medicine targets. We believe this diversified approach will enable us to deliver the right medicine to the right patient to drive a more robust clinical response. IDEAYA has an industry leading platform and pipeline in precision medicine / synthetic lethality. IDEAYA wholly-owns or controls its three most-advanced clinical programs. It has established strategic collaborations with GSK, Amgen, Pfizer and Gilead supporting certain clinical and preclinical pipeline programs.

When you're at IDEAYA, you will be in the midst of brilliant minds working on precision medicine therapies to help cancer patients. We are passionate and committed about being on the forefront of oncology medicine, which means we all have a high internal drive that is at the very core of every person at IDEAYA. We are inquisitive, ask deep questions, and are data-driven innovators who like to collaborate and use team work to move science forward. For more information, please see www.ideayabio.com.

Notice to Agencies and Recruiters: All open positions and candidate activity are strictly managed through Human Resources. Please note that our policy is that recruiters do not contact employees/hiring managers directly to solicit business and/or present candidates. Submission of unsolicited resumes prior to an agreement set in place between the Human Resources Department and the recruiting agency will not create any implied obligation. Please note that failure to comply with this request will be a factor in developing a professional relationship with IDEAYA Bio. Inquiries regarding developing a recruiting relationship with us, may be directed to [email protected]

Position Summary:

The Executive Assistant/Office Manager will provide support to the Company operations and events, as well as executive administrative support to the executive team.

This position is based in our South San Francisco, CA. office and required to be onsite five days per week. Local candidates only.

What you'll do:

• Assistant to two to three c-suite level executives
• Organize the office layout, orders and maintains adequate inventory of office supplies. Coordinate with our external vendors and help maintain kitchen area including coordinating with coffee machine vendor and daily stocking of office refreshments, snacks, fruit vendor and kitchen supplies.
• Assist with facility related projects, including build-out/relocation/remodeling projects and coordination with external vendors and internal stakeholders
• Assist HR with new hire onboarding and employee office moves and seating allocation with our seating schedule
• Prepare contracts, work agreements and proposals for approval through DocuSign. Maintain appropriate records and files.
• Open PO's, manage event budget and reconcile invoices.
• Handle shipping and receiving when facilities contractor is not on site.
• Coordinate travel arrangements; complete expense reports; reconcile corporate credit card.
• Greet guests, external vendors and candidates.
• Lead corporate culture building activities such as monthly Happy Hour, Holiday Party, Corporate Picnic, Corporate Offsite, Corporate Activities and order Corporate giveaways as well as all catering for the company and assists with the Scientific Advisory Board Meetings.
• Maintain and organizes calendar meetings. Exercise considerable judgment and discretion in handling requests for appointments and ensures all parties are informed of and kept abreast of schedules, schedule changes and conflicts. Ability to navigate through issues and finding solutions.
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues.
• Lead administrative support on departmental project or activity that requires administrative assistance.
• Coordinate the planning and preparation of either internal or external meeting. Activities to include but are not limited to: planning and finalizing meeting facilities and room assignments; assisting presenters with finalizing presentations; coordinating meeting room setup, including audio visual and refreshments; creation and finalization of hard-copy presentation materials, catering and other tasks as assigned.
• Back up to other Executive Assistants 

Requirements:

• Associate degree (A.A.) or equivalent.
• Bachelor's degree highly preferred.
• 5-10 years of experience as an Executive Assistant and/or Office Manager.
• Knowledge of office administration responsibilities, systems and procedures.
• Dependable, flexible, accountable and hardworking professional - must be a team player.
• Must be proficient with Microsoft Word, PowerPoint and Outlook.
• Excellent written skills with attention to detail, time management and organizational skills.
• Ability to communicate effectively with outside contacts and all levels of company personnel.
• Strong organizational, attention to detail, problem-solving, and analytical skills; able to multi-task, manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.

At IDEAYA Biosciences, we care about our employees and strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health and well-being benefits. The expected salary range for this role that is based in our South San Francisco, California office is $113,560 - $127,852. The final salary offered to a successful candidate will depend on several factors that may include but are not limited to the office location where this open position is located, the final candidates’ experience within their profession, experience in the disease areas we are striving to make an impact in as a company, length of time within the industry, educational background, and performance during the interview process. 

The Company complies with all laws respecting equal employment opportunity and does not discriminate against applicants with regard to any protected characteristic as defined by federal, state, and local law. This position requires you to work onsite at the Company’s facilities, with partial work-from-home flexibility,  and the Company requires that all employees working in its facilities be fully vaccinated (except as required by applicable law). Therefore, this position requires you to be fully vaccinated from COVID-19, subject to reasonable accommodations for medical or religious reasons, and/or as otherwise required by applicable law. The Company considers you fully vaccinated once 14 days have passed since you received either the second dose in a two-dose COVID-19 vaccine series or a single-dose COVID-19 vaccine. The vaccine must have been FDA approved, have emergency use authorization from the FDA, or, for persons fully vaccinated outside of the U.S., be listed for emergency use by the World Health Organization.

Benefits

Along with our highly collaborative and inclusive environment, IDEAYA offers a comprehensive and competitive benefits package that includes (but is not limited to) medical/dental/vision coverage (100% company paid for employees and 90% company paid for dependents), retirement benefits, ESPP and wellness programs. All full-time employees will also be eligible for an annual bonus and equity refresh.

IDEAYA is an equal opportunity employer. In accordance with applicable law, IDEAYA does not discriminate in hiring or otherwise in employment based on race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets.

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