The Role
Provide comprehensive administrative support to department leaders: manage calendars, meetings, travel, documentation, communications, and confidential information; prepare reports, coordinate office operations, and serve as liaison with staff and external stakeholders.
Summary Generated by Built In
Job Summary
The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.
Essential Functions
The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.
Essential Functions
- Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.
- Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.
- Maintains organized systems for managing documentation, correspondence, and departmental records.
- Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.
- Assists in compiling and organizing data for reports, presentations, and decision-making.
- Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.
- Provides support for policy and procedural updates, including communicating changes to staff.
- Handles confidential and sensitive information with discretion and professionalism.
- Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.
- Performs other duties as assigned.
- Maintains regular and reliable attendance.
- Complies with all policies and standards.
- Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
- 3-5 years of administrative or executive support experience required
- Experience in a healthcare or facility setting preferred
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Excellent organizational and time management skills with attention to detail.
- Effective verbal and written communication skills, including the ability to draft professional documents and reports.
- Demonstrated ability to handle confidential and sensitive information with discretion.
- Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.
- Problem-solving skills with the ability to prioritize tasks and manage competing demands.
Skills Required
- 3-5 years of administrative or executive support experience
- Associate Degree in Business Administration, Healthcare Administration, or related field
- Experience in a healthcare or facility setting
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Excellent organizational and time management skills with attention to detail
- Effective verbal and written communication skills, ability to draft professional documents and reports
- Ability to handle confidential and sensitive information with discretion
- Strong interpersonal skills to build and maintain relationships with staff, leaders, and external stakeholders
- Problem-solving skills with the ability to prioritize tasks and manage competing demands
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Community Health Systems, Inc. is one of the nation’s leading operators of general acute care hospitals. The organization’s affiliates own, operate or lease more than 80 hospitals in 16 states with approximately 15,000 licensed beds. Affiliated hospitals are dedicated to providing quality healthcare for local residents and contribute to the economic development of their communities. Based on the unique needs of each community served, these hospitals offer a wide range of diagnostic, medical and surgical services in inpatient and outpatient settings.
