Executive Assistant

Job title
Executive Assistant

Build the future with us

Are you driven by administrative support and eager to contribute to the purpose of a company that aims to help its clients to feel confident and secure about their future? As an Executive Assistant, you will play a key role in supporting the Vice President, Distribution, and a dynamic leadership team undergoing transformation.

This position represents a great opportunity to showcase your skills and fully leverage your potential within a caring and reliable company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

What you will accomplish with us

As an Executive Assistant, you will be at the heart of our mission. Here are the main responsibilities:

• Manage calendars, emails, calls, and activity schedules for the Vice President and certain members of the leadership team;
• Coordinate and plan business travel arrangements;
• Manage expense reports and monitor associated budgets;
• Perform administrative tasks in support of the team (preparation of letters, tables, charts, presentations, proofreading and editing texts);
• Draft correspondence and emails on your own initiative or based on instructions or notes;
• Manage security access and install the software used by the team;
• Validate the management of regulatory and operational risks;
• Receive and process invoice payments, validate information, and enter data into the appropriate accounting systems;
• Perform monthly monitoring of general expense budgets for accounting entries;
• Manage the procurement of office supplies for the leadership team;
• Plan and organize departmental meetings;
• Provide support to team professionals in the execution of their duties;
• Work closely with other administrative assistants within the organization;
• Perform all other related duties.

What could accelerate your success in this position

We are looking for a person who:

• Has 3 to 5 years of relevant experience;
• Has advanced knowledge of Microsoft Office Suite tools (Word, Excel, PowerPoint, Outlook);
• Is recognized for their collaboration;
• Stands out for their sense of priorities;
• Demonstrates strong autonomy;
• Is recognized for their organizational skills;
• Has strong command of French and possesses an intermediate level of English, as the incumbent will be required to collaborate both orally and in writing with various internal and external English-speaking partners on a daily basis;
• Holds a college diploma in office administration, administration, or other related fields (an asset).

Why you will enjoy working with us

• A work environment where learning and development merge with a collective quest for excellence ;
• A healthy, safe, fair and inclusive environment where potential can be expressed and developed freely;
• The possibility of working in a hybrid work environment, supported by flexibility and access to inspiring and innovative workspaces;
• Competitive employee benefits: Flexible group insurance, competitive retirement plan, share purchase plan, vacation and wellness and personal development days, telemedicine, employee and family assistance program, ergonomic furniture program, performance bonus, discounts on iA products, and much more!

Apply now and get ahead in your career, where your talent truly matters!

Are you hesitating to apply?

At iA, we believe in potential and value diversity of experience. If this role inspires you, dare to apply – your place may be with us and we want to get to know you!

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.