Executive Assistant

Founded in Switzerland in 1968, Zühlke is owned by its partners and located across Europe and Asia. We are a global transformation partner, with engineering and innovation in our DNA. We're trusted to help clients envision and build their businesses for the future – to run smarter today while adapting for tomorrow’s markets, customers, and communities. Our multidisciplinary teams specialise in tech strategy and business innovation, digital solutions and applications, and device and systems engineering. We excel in complex, regulated spaces including health and finance, connecting strategy, tech implementation, and operational services to help clients become more effective, resilient businesses.

If you share our values and want to do the best work, for the right reasons, we can offer you the chance to do it on a global scale and play a real role in shaping our exciting journey.

Position Overview

At Zühlke, we believe innovation starts with people who bring structure, clarity, and trust into complex environments. As Executive Assistant to the CEO Switzerland and members of the C-Level Leadership Team, you will play a key role in enabling our leadership team to operate effectively in a fast-paced, international, and people-centric organization.This is more than a traditional assistant role - you are a trusted partner, a proactive coordinator, and someone who ensures smooth collaboration across executive, board, and stakeholder levels.

How you will make an impact

• You independently manage and coordinate all administrative and organizational matters for the CEO Switzerland and selected C-Level executives.

• You organize, prepare, and follow up on executive and leadership meetings, including agenda management, documentation, and minutes.

• You ensure that strategic priorities, decisions, and action items are tracked and followed through reliably.

• You proactively coordinate calendars, travel planning, and complex scheduling across multiple stakeholders and time zones.

• You prepare high-quality presentations, decision papers, reports, and executive communications with precision and professionalism.

• You act as a trusted point of contact for internal and external stakeholders and contribute to smooth communication flows.

• You bring structure and clarity into dynamic situations and help leadership teams stay focused on what matters most.

• You continuously look for ways to improve processes, simplify coordination, and increase efficiency within executive operations.

What matters to us

• You have a commercial background and ideally further education as an Executive Assistant or in a similar field.

• You bring several years of experience in a comparable executive support role, ideally supporting senior executives or C-Level stakeholders in an international environment.

• You are highly organized, proactive, and able to manage multiple priorities with calmness and attention to detail.

• You work independently, think ahead, and handle confidential matters with the highest level of discretion and professionalism.

• You have excellent communication skills and know how to interact confidently with senior stakeholders.

• You have a strong service mindset and enjoy supporting others with reliability and positive energy.

• You are highly proficient in MS Office and comfortable preparing professional presentations and executive documents.

• You communicate fluently in German and English, both written and spoken.

What working at Zühlke is all about

• Unique culture: We have an open and appreciative work environment where teamwork, diversity and inclusion are highly valued.

• Career opportunities: We place a strong emphasis on the development of our employees and support you with high-quality trainings, as well as an individual development plan that includes "learning on the job."

• Knowledge exchange - we have an interdisciplinary approach, culture of knowledge sharing and learning from each other.

• Great workplace – we offer a culture of trust, encourage you to think outside the box and to share your ideas.

• Sustainability - a matter close to our hearts. We aim to ensure that our projects and services are as sustainable as possible and also make our customers more sustainable.

• Work-life balance: We offer flexible working hours, home office and a family-friendly atmosphere.

• Other benefits: Team and social events including a team camp, half-fare card, Movis employee assistance programm, modern office, high-end notebooks and smartphone

To dive deeper into local benefits of working in Zühlke follow the link.

If you feel you don't meet all the requirements, we are still happy to get to know you, learn more about your ambitions and ideas and look forward to receiving your application!  

We welcome people from all backgrounds, regardless of their gender, personality, national origin, race, religion, colour, sexual orientation, gender identity, age, marital status, disability or veteran status.

If you feel you don't meet all the requirements, we are still happy to get to know you, learn more about your ambitions and ideas and look forward to receiving your application!  

We welcome people from all backgrounds, regardless of their gender, personality, national origin, race, religion, colour, sexual orientation, gender identity, age, marital status, disability or veteran status.