Executive Assistant

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We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

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OMERS Private Equity team is hiring an Executive Assistant located in our New York office. The individual will report to a Managing Director and will support him/her and members of his/her team. The Executive Assistant will work independently and perform duties with minimal supervision in accordance with general instruction and standardized procedures. 

You will be responsible for:

• Provide a full range of confidential administrative services for a senior leader and his/her team, while ensuring quality service and professionalism at every interaction.

• Manage, coordinate, and maintain busy calendars with frequently conflicting priorities.

• Coordinate extensive and sometimes complex domestic and international travel arrangements.

• Plan and coordinate for onsite and offsite meetings, special functions and events including logistics such as location, meals, technology, communication, materials and RSVPs.

• Perform general office duties which may include ordering catering, printing documents, document editing, mail distribution, greeting guests, etc.

• Coordinate meetings and events such as all-team Town Halls, Leadership team meetings, offsites and other department-wide meetings.

• Proactively recommend enhancements to processes and issues to increase efficiency.

• Troubleshoot, handle matters expeditiously, and proactively follow-through on projects.

• Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and adjusting plans as required.

• Maintain confidentiality with files and presentations and use judgement.

• Perform a diverse range of complex tasks with autonomy and discretion to make decisions within well-defined parameters.

 Required Skills & Experience:

• 5+ years’ experience supporting a senior individual or teams in a large, international organization.

• Excellent computer literacy, MS Office Suite experience and digital tools experience including MS Teams, SharePoint etc.

• The ability to work well under pressure and within tight deadlines, maintaining attention to detail.

• Demonstrated interpersonal skills and professionalism when partnering with all stakeholders.

• The ability to prioritize, multi-task, time-manage and work independently with minimal direction.

• Experience exercising high levels of discretion and judgment to deal with sensitive and confidential materials and matters

Preferred Skills & Experience:

• A post-secondary education (college or university).

• Have flexibility to work extra hours on occasion and sometimes on short notice.

• Exceptional interpersonal, influential, verbal and written communication skills.

• Resiliency, resourcefulness and flexibility in adapting to changes to the leader’s accountabilities, projects, and priorities and able to devise contingency plans as needed.

• Demonstrated ability to be a proactive and independent thinker to make judgement calls.

The annualized base salary ranges for the primary location and any additional locations are listed below. The base salary that is ultimately offered to the successful candidate will consider a wide array of factors including but not limited to the individual’s skill set. 

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.