Executive Assistant | York, PA | Full Time
Buchart Horn is seeking an experienced and highly organized Executive Assistant to provide senior-level administrative and operational support within a multi-office AEC environment. In this role, you’ll support executive leadership through coordination of priorities, communication across departments, and oversight of key administrative functions that support firm operations.
This position plays an important role in maintaining efficient day-to-day operations while supporting strategic initiatives, cross-functional collaboration, and organizational effectiveness across the firm.
What You’ll Do:
- Serve as a primary point of contact between executive leadership, internal teams, clients, and external partners
- Provide oversight and support for administrative staff across multiple office locations
- Assist with hiring, onboarding, training, and performance support for administrative team members
- Collaborate with Human Resources, Accounting, IT, Operations, and Business Development on firm initiatives and operational needs
- Develop, implement, and maintain administrative procedures and best practices
- Prepare reports, track operational information, and support month-end and year-end administrative activities
- Maintain business registrations, licenses, and related documentation for the firm and affiliated entities
- Support administrative systems, project accounting platforms, and internal process improvements
- Assist during audits and respond to administrative and procedural inquiries as needed
- Maintain a high level of professionalism, confidentiality, and attention to detail in all matters
- Bachelor’s degree in Business Administration or equivalent relevant experience
- Experience supporting executive leadership in an AEC, engineering, or professional services environment preferred
- Supervisory or team leadership experience strongly preferred
- Strong organizational, prioritization, and time management skills
- High level of discretion, professionalism, and sound judgment
- Ability to collaborate effectively across technical and non-technical teams
- Excellent written and verbal communication skills
- Ability to learn and work within administrative, project management, and accounting systems
- Proficiency with Microsoft Office Suite and standard business software platforms
- Be part of a collaborative and respected professional services firm
- Work closely with executive leadership on firm-wide initiatives and operations
- Opportunity to contribute to organizational improvements and operational success
- Supportive team environment with opportunities for professional growth
- Competitive compensation and comprehensive benefits package
Skills Required
- Bachelor's degree in Business Administration or equivalent relevant experience
- Experience supporting executive leadership in an AEC, engineering, or professional services environment
- Supervisory or team leadership experience
- Strong organizational, prioritization, and time management skills
- High level of discretion, professionalism, and sound judgment
- Ability to collaborate effectively across technical and non-technical teams
- Excellent written and verbal communication skills
- Ability to learn and work within administrative, project management, and accounting systems
- Proficiency with Microsoft Office Suite and standard business software platforms
What We Do
Buchart Horn, Inc. is a full-service international engineering and architectural firm specializing in innovative and cost-effective solutions for complex challenges. The company focuses on three core areas: transportation, water resources/environmental, and architecture. Its mission is to be the project management organization of choice by achieving extraordinary results for its clients and fostering a high-performance culture for its people.
