Executive Assistant

Job Summary:

The Executive Assistant (EA) provides high-level administrative and operational support to the President/CEO and Senior Management Team of Brundage Mountain Holdings (BMH) and Brundage Mountain Resort (BMR). This role is essential to ensuring effective executive coordination, seamless communication across departments, and the execution of strategic and operational priorities.

The EA must be highly organized, technically proficient, and able to operate with discretion, professionalism, and a solution-focused mindset in a fast-paced environment. This role requires someone who is genuinely advanced in Microsoft 365 (not basic user proficiency), with the ability to independently manage complex workflows, communications, and cross-functional priorities.

Essential Duties and Responsibilities:

Executive and Administrative Support:

• Provide high-level administrative support to the CEO, CFO, GM, and Senior Leadership Team
• Manage complex calendars, scheduling priorities, and competing executive demands
• Coordinate travel arrangements, itineraries, and logistics for leadership
• Maintain strict confidentiality and discretion regarding all executive and ownership matters

Coordination and Communication:

• Coordinate weekly planning sessions between CEO, CFO, and GM
• Draft, prepare, and distribute executive-level communications as needed

• Coordinate with external partners, consultants, and third-party developers as needed

Ownership & Stakeholder Support:

• Support communication and coordination with ownership group stakeholders
• Organize meetings, materials, and documentation for ownership-related activities
• Maintain secure and organized digital filing systems for ownership and executive materials
• Ensure confidentiality and professionalism in all ownership-related interactions

Document Preparation and Systems Management:

• Create, edit, and format documents, spreadsheets, and presentations for executive use
• Ensure all materials are accurate, professional, and aligned with organizational standards
• Maintain and manage digital document systems, shared drives, and internal portals
• Support Microsoft 365 collaboration tools (Outlook, Teams, SharePoint, Excel, etc.) at an advanced level

Job Qualifications:

• Bachelor’s degree in Business Administration, Communications, or related field preferred
• 5+ years of experience supporting senior executives, preferably at the C-suite level
• Experience working with ownership groups, boards, or high-net-worth stakeholders strongly preferred
• Background in real estate development, hospitality, or resort operations is a plus
• Exceptional time management skills
• Excellent verbal and written communication skills
• Exceptional organizational and project management skills
• Strong problem-solving skills and solution-oriented mindset
• Advanced technical proficiency in Microsoft Office 365; Outlook, Teams, SharePoint, Excel, and other systems

Other Requirements:

• Must successfully pass a national criminal background check
• Valid driver’s license and ability to pass insurance driving history review
• Ability to work a flexible schedule, including occasional evenings, weekends, and holidays
• Ability to adapt to changing priorities and seasonal workload demands
• Must be capable of performing in a high-trust, high-confidentiality executive environment