Hiring for Virtual Assistant (VA) - Direct Client
Kindly fill out this link: form.jotform.com/242805111883151
Fully remote | CST working hours
About the Role
We’re looking for a self-starting, results-driven Virtual Assistant (VA) who doesn’t just follow instructions—but takes initiative, solves problems before they arise, and finds smarter ways to get things done. This is a high-impact role where you’ll support our executive team by streamlining workflows, optimizing systems, and driving efficiency—all while working remotely in a fast-paced, growth-focused environment.
We welcome motivated self-starters who are tech-savvy, resourceful, and eager to learn, adapt, and make an impact.
If you’re the type who sees inefficiencies and fixes them, you’ll thrive here.
Key Responsibilities
1. Proactive Scheduling & Time Optimization
Own and optimize executive calendars—anticipate conflicts and suggest improvements.
Implement time-blocking strategies to maximize productivity.
Take initiative to rearrange priorities when needed.
2. Communication & Inbox Mastery
Triage, prioritize, and streamline emails—flagging urgent items and drafting responses.
Develop templates & systems to reduce repetitive work.
Track follow-ups and ensure nothing slips through the cracks.
3. Project Coordination & Problem-Solving
Help manage projects in Asana, ClickUp, or Notion—keeping deadlines on track.
Spot inefficiencies and suggest better workflows.
Take ownership of tasks without constant oversight.
4. Process Improvement & Automation
Document and refine SOPs to eliminate bottlenecks.
Experiment with AI & automation (ChatGPT, Zapier, etc.) to cut manual work.
Bring new ideas to save time and boost productivity.
5. Self-Directed Administrative Support
Handle travel, expenses, and ad-hoc tasks before being asked.
Research tools, shortcuts, or hacks to improve efficiency.
Who We’re Looking For
You’re a self-starter – You see what needs to be done and do it without waiting for instructions.
You’re resourceful – If you don’t know something, you find the answer (Google, AI, or creative workarounds).
You’re results-driven – You focus on outcomes, not just tasks, and always look for ways to work smarter.
You’re tech-savvy & adaptable – Quick to learn new tools and optimize systems.
You communicate clearly – Strong written & verbal skills with a professional yet proactive tone.
You’re discreet & trustworthy – You handle sensitive information with care.
Nice-to-Have Skills (Not Required!)
Familiarity with Asana, Slack, Google Workspace, or automation tools.
Interest in AI, productivity hacks, or process optimization.
A mindset of continuous improvement—always asking, "How can this be better?"
Skills Required
- Work CST working hours (fully remote)
- Self-starter who takes initiative and solves problems independently
- Resourceful researcher who finds answers via web, AI, or creative workarounds
- Strong written and verbal communication skills with professional tone
- Discreet and trustworthy handling of sensitive information
- Calendar management and time-optimization (scheduling, time-blocking)
- Inbox triage, email prioritization, drafting responses, and follow-up tracking
- Project coordination experience and ability to keep deadlines on track
- Willingness to use and experiment with AI and automation tools (e.g., ChatGPT, Zapier)
- Familiarity with Asana, Slack, Google Workspace, or automation tools
- Interest in AI, productivity hacks, and continuous process improvement mindset
What We Do
Founded in 2019, M Group Residential is a vertically integrated multifamily management firm dedicated to operational excellence, resident satisfaction, and market-leading property performance. As the property management arm of M Group Capital, they employ an operator-led model to renovate and improve the quality of multifamily properties, ensuring a high quality of life for their residents through a dedicated team of professionals.
