Executive Assistant

Location: Virginia, United States of America

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Knowing what Thales does today, means asking where technology is taking us tomorrow. We are creating the waves of digital transformation that will cary our customers into the future. Where these transformations intersect and interfere is where the most interesting and innovative tomorrows are being built. Thales operates at the intersection of these technologies to find every tomorrow.

This is a hybrid role in Arlington, VA.
Position Summary
 

The Executive Assistant performs a variety of administrative and clerical tasks in support of the day-to-day operations of numerous high level executives.

Key Areas of Responsibility

As a member of the Office Services Team - provide exceptional executive level administrative support to the various Executives and Team members.

• Perform administrative assignments at senior-level, including but not limited to:
   

• Manage all aspects of complex calendar and scheduling requirements to include travel arrangements, both domestic and international

• Coordinate and schedule meetings to include arranging audio/visual requirements, and conference room preparation (scheduling, set-up, etc.) and logistics

• Prepare and process expense reports and applicable invoices

• Create and modify presentations, spreadsheets and organizational charts

• Assist with additional duties as necessary

Additional Complexities and Other Considerations:

To be successful in this role, the individual should be proactive, meet deadlines and communicate effectively

Basic Qualifications
 

• Strong communication skills (via phone, email and in-person)

• Experience exercising discretion and confidentiality with sensitive company information

• Excellent organizational skills with an ability to think proactively and prioritize work

Education and Experience

• AA/AS Degree required; BS/BA Degree preferred

• 5+ years of administrative support. Executive admin. experience preferred

Desired Qualifications

·    Advanced skills in MS Office including Outlook, Word, Excel, and PowerPoint

• Experience using Concur for business travel management

• Experience in an international and/or complex matrixes business environment

Why Join Us?

Say HI and learn more about working at Thales click here.

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This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

Thales champions inclusion and we believe diversity strengthens the fabric of our culture. Thales is an Equal Opportunity Employer, including disability/veterans.

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at [email protected].

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between

Total Target Cash (TTC) 45,219.00 - 92,484.00 USD Annual

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

(For Internal candidate, if you need more information, please raise HR request through MyThales)

Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents, including the following:

•Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance

•Retirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting period

•Company paid holidays and Paid Time Off

•Company provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program