Swarm Aero is redefining air power, building the largest swarming UAV and the most versatile swarming aircraft network in the world. The company is moving quickly to launch the first aircraft designed specifically for swarming, as well as the Command & Control software to mobilize swarms of thousands of heterogeneous autonomous assets and empower human operators to achieve superhuman results.
The team has created and exited multiple startups, negotiated defense deals worth billions of dollars, and designed and built 30+ novel aircraft, with aerospace experience from Scaled Composites, Airbus, Archer Aviation, Blue Origin, and Boom Supersonic.
The Role
The Executive Assistant will report to the Operations Manager and directly support our three founders. This individual will serve as a force multiplier for the leadership team, ensuring focus, organization, and operational continuity.
This role requires exceptional judgment, discretion, and execution. The ideal candidate thrives in ambiguity, anticipates needs before they arise, and takes pride in creating structure in high-growth environments
Key Responsibilities
Executive Support
Manage complex calendars across multiple executives
Coordinate internal and external meetings, including defense and strategic partners
Arrange domestic and international travel with detailed itineraries
Prepare agendas, materials, and briefing documents
Track follow-ups and action items across leadership meetings
Handle confidential information with discretion and professionalism
Strategic Leverage
Improve workflows that increase executive efficiency
Create systems for task tracking and visibility
Anticipate bottlenecks and proactively solve problems
Act as a connector across teams to ensure alignment
Qualifications
5+ years of experience supporting senior executives, ideally in startup, aerospace, defense, or high-growth environments
Exceptional organizational and time management skills
Strong written and verbal communication
High discretion and emotional intelligence
Comfortable working in fast-paced and ambiguous environments
Highly proactive and detail-oriented
Hybrid -- onsite presence expected several days per week at our Oxnard, CA office based on executive scheduling needs
Preferred:
Experience supporting multiple executives simultaneously
Experience in defense, aerospace, or hardware startups
Experience helping build processes from scratch
Why This Role Matters
This is not a traditional administrative role. This position directly enables the speed, clarity, and output of the company's founders and Operations leadership. The right person will meaningfully influence how fast Swarm Aero scales.
Compensation & Location
Salary: $100,000–$130,000 base + Series A Equity
Location: Oxnard, CA
To conform to U.S. Government controlled technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
What We Offer
Meaningful equity in a high-growth defense technology company
Competitive base salary commensurate with experience
Medical, dental, vision, and 401k
PTO and paid sick leave
Monthly wellness stipend
Daily catered lunch (office)
Paid parental leave
Direct impact on a critical national security mission
A world-class team of engineers and operators solving genuinely hard problems
Skills Required
- 5+ years of experience supporting senior executives, ideally in startup, aerospace, defense, or high-growth environments
- Exceptional organizational and time management skills
- Strong written and verbal communication
- High discretion and emotional intelligence; handle confidential information professionally
- Comfortable working in fast-paced and ambiguous environments
- Highly proactive and detail-oriented
- Hybrid onsite presence expected several days per week at our Oxnard, CA office based on executive scheduling needs
- Must be a U.S. citizen, lawful permanent resident, protected individual, or eligible to obtain required authorizations from the U.S. Department of State (ITAR compliance)
- Experience supporting multiple executives simultaneously
- Experience in defense, aerospace, or hardware startups
- Experience helping build processes from scratch
What We Do
Swarm Aero is an aerospace and defense company that develops large-scale unmanned aerial vehicle (UAV) swarms for defense and missions. The company focuses on redefining air power through collaborative autonomy and the production of large uncrewed aircraft designed for mission-level operations in contested environments, empowering small teams to mobilize thousands of vehicles in communications-limited settings.
