Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
What's In It for You?• Commuting: 50% discount on MBTA passes
• Tuition Assistance: Up to $5,250/year for FT hires who have worked continuously for 3+ months before course begins
• Medical, Dental & Vision Insurance: Starts day 1
• PTO: up to 30 days annually for FT new hires including hospital holidays
• Retirement: A hospital funded pension plus a 403(b) with company match
About the Role:
The Department of Obstetrics & Gynecology and the Vincent Center for Reproductive Biology (VCRB) at Massachusetts General Hospital is seeking a highly organized and proactive Executive Assistant to support senior research leadership, faculty, and administrative staff. Research within the department includes both basic and clinical science focused on infertility, reproductive aging, and gynecologic cancers.
This role serves as a key administrative partner to the Vice Chair of Research, VCRB Director, faculty, and staff, providing high-level support in a fast-paced academic research environment. The Executive Assistant will work independently while coordinating a broad range of administrative, operational, and research-related activities that contribute to the success of a nationally recognized research program.
Key Responsibilities:
• Manage complex calendars, schedules, meetings, and appointments for research leadership and faculty.
• Coordinate travel arrangements, conference registrations, and expense reimbursements.
• Prepare presentations, reports, correspondence, meeting materials, and faculty documentation, including CVs and biographical sketches.
• Serve as a liaison between the Vincent Center for Reproductive Biology, the Ob/Gyn Department, and other hospital departments.
• Coordinate departmental meetings, seminars, guest speaker visits, and research events, including logistical planning, room reservations, catering, and communications.
• Maintain departmental communications, websites, restricted-access lists, and administrative records.
• Support office operations, including supply ordering, equipment management, vendor coordination, and facilities requests.
• Assist with recruitment, onboarding, offboarding, interview scheduling, and other human resources activities for research staff.
• Support research administration efforts by maintaining faculty bibliographies, assisting with literature searches, and helping prepare materials for grant submissions, presentations, and scientific meetings.
• Troubleshoot day-to-day administrative issues and identify opportunities to improve organizational processes and operational efficiency.
Qualifications
Education
High School Diploma or equivalent required.
Associate’s degree in a related field preferred.
Experience
3–5 years of experience providing administrative support to executive-level leaders, department chairs, physicians, researchers, or senior leadership required.
Knowledge, Skills and Abilities:
Requires highly proficient/advanced administrative skills and office applications skills.
Ability to proofread and edit written documents.
Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
Highly proficient in all communication skills (phone, verbal and written).
Ability to handle sensitive information and situations with poise and professionalism.
Strong organizational, coordination and judgment skills.
Ability to prioritize effectively.
Ability to problem solve and troubleshoot.
Ability to analyze a situation and determine best course of action within established guidelines.
Basic math knowledge with some knowledge of bookkeeping.
Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$23.34 - $33.37/HourlyGrade
5At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Skills Required
- High School Diploma or Equivalent
- Bachelor's degree in Business or related field
- 3-5 years experience as Administrative Assistant to an Executive, Chair, or Senior Leader
- Highly proficient/advanced administrative and office applications skills
- Advanced written and verbal communication skills, including proofreading and editing
- Experience managing complex calendars, meetings, travel, and executive scheduling
- Experience with payroll functions and basic bookkeeping/accounts payable
- Database management experience and preparing documents for grant applications
- Ability to handle sensitive/confidential information with professionalism
- Advanced understanding of medical terminology and billing/fiscal information
- Strong organizational, prioritization, problem-solving, and judgment skills
- Ability to orient, train, and assist other administrative staff
What We Do
Mass General Brigham is an integrated academic health care system, uniting great minds to solve the hardest problems in medicine for our communities and the world. Mass General Brigham connects a full continuum of care across a system of academic medical centers, community and specialty hospitals, a health insurance plan, physician networks, community health centers, home care, and long-term care services. Mass General Brigham is a nonprofit organization that is committed to patient care, research, teaching, and service to the community. In addition, Mass General Brigham is one of the nation’s leading biomedical research organizations and a principal teaching affiliate of Harvard Medical School.
