Executive Assistant

Key Responsibilities

• Extensive calendar management and navigation of complex requirements across multiple stakeholders and jurisdictions, ensuring priorities and meetings are scheduled within given timeframes;
• Support the Global Senior Partner on associated partnership matters and administration tasks;
• Work cohesively with the wider Executive Support (remote based team) to provide a structured support model to manage Executive and other key stakeholder requests;
• Prepare detailed itineraries and travel management requests;
• Handle sensitive information for discrete projects and initiatives; 
• Support ad-hoc projects and initiatives as required this could include:
  • organisation of in-house meeting or events;  
  • logistics of external leadership meetings/ conferences; 
• Administration tasks including:          
  • maintain governance of online filing system, ensure that filing is carried out on a regular basis (including filing of emails and documentation); 
  • process invoices and expense claims;  
  • keep business systems, Microsoft 365 sites and applications up to date as needed;   
  • production and formatting of correspondence and documentation; 
  • support with generic administration tasks such as photocopying and scanning etc.                                                                                                              

Skills, Knowledge and Expertise

• 5+ years' of providing administration support to an executive or senior leadership team ideally within a professional services, legal or finance environment;
• Self-motivated, action driven and highly professional, with excellent organisational skills;
• High level of confidentiality and integrity at all times; 
• Excellent communication skills and attention to detail, accuracy in schedules, documents and all types of communications; 
• Ability to work in a fast-paced environment, managing time efficiently, providing solutions across multiple priorities and tasks, and meeting agreed timeframes or deadlines;
• Adaptable to our ways of working environment and a flexible approach where required to meet business priorities; 
• Skilled in Microsoft 365 (Outlook, Word, Excel, PowerPoint and Teams). 

Benefits

About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.