Position Overview:
This Executive Assistant (EA) role will provide strategic and tactical support to three senior executives: the Head of Investment Teams/Head of Systematic Equity (SE), the Head of Investment Risk & Capital Markets Research, and the Head of Japan Equity (JE).
This is an EA role for an experienced candidate who can operate as a trusted partner, optimize capacity, proactively anticipate needs, and exercise sound judgment in a fast-moving, high-performance environment. Over time, this role will help executives strategically leverage administrative support by improving prioritization, meeting preparation, and follow-through.
In addition to direct executive support, this role provides lighter administrative support to the JE, Risk, SE, and Trading teams (e.g., scheduling, travel coordination, expense management, and team meetings/events).
Reporting Line: This role reports to the EA Manager. Day-to-day direction and priorities remain aligned with the executives the role is supporting, while the EA Manager provides coordination, consistency, and development across the EA function.
This role is a hybrid role with the following terms:
- Typical requirement is three days in the office. There will be a set weekly schedule with some flexibility depending on personal or business needs.
- Fridays are WFH
Responsibilities include:
- Support executives in strategically allocating and protecting their time in the context of their key goals and priorities
- Determine and/or recommend prioritization and alternative sources for meeting/time requests
- Proactively review schedules to ensure time is allocated appropriately and items that can be handled elsewhere are moved off executives’ dockets
- On a regular basis, retroactively review how time was spent and propose adjustments to improve focus and effectiveness
- Triage daily issues that fall under executive purview but do not require their direct input
- Brief executives on the purpose/context of upcoming meetings, schedule prep time, and help ensure readiness
- Heavy calendar maintenance and meeting coordination with both internal and external parties, including:
- Proactive and direct calendar support for the executives
- In conjunction with our Global Client Relations team, coordinate client meetings and business trips for the Head of Investment Teams/SE and the Head of JE, including logistics, scheduling across time zones, and preparation support as appropriate
- Coordinate large team meetings
- Schedule media interviews
- Arrange domestic and international travel (also for various members of the underlying teams, as needed)
- Prepare monthly expense reports and reconcile AMEX bills (also for various members of the underlying teams)
- Create and/or edit various presentations and reports on a recurring or ad hoc basis
- Prepare, review, and edit documents and correspondence
- For specific forums (e.g., monthly market calls, investor forums), coordinate agendas, capture notes, and/or track follow-up items/action items
- Coordinate team events as needed
- Participate in ad hoc projects when needed
- Provide back-up for EA colleagues as necessary
Requirements
- BA/BS or equivalent desirable though not required
- Minimum of 8 years of experience in a similar role, including support to C-level executives
- Financial services experience strongly preferred; genuine interest in investing/capital markets is a plus
- Strong organizational skills with an understanding of how to prioritize and operate effectively amidst changing demands
- Ability to operate independently and exercise judgment – specifically in understanding GMO’s business
- Proactive, self-motivated, and willing to work without a lot of direction
- Ability to support multiple types of work styles/executive needs
- High attention to detail
- Positive and service-oriented attitude
- Team Player
- Strong verbal and writing skills
- Strong sense of urgency
- Strong Microsoft skills (Outlook, PowerPoint, Excel, Word, Teams)
- Comfort with AI/automation; natural leaning towards adoption of new tools
- Proven ability to handle sensitive information/act with discretion
- Flexibility with working hours when executives are in other time zones/for time-sensitive business needs
GMO is committed to the recruitment, employment, and promotion of all candidates equally, regardless of an individual's gender, race, color, national origin, ancestry, age, religion, pregnancy, marital status, sexual orientation, gender identity or expression, military or veteran status, genetic information, physical or mental disability (except where such disability is a bona fide occupational disqualification) or any other classification protected under federal, state or local law.
GMO will not offer visa sponsorship for this opportunity.
Skills Required
- Minimum of 8 years of experience in a similar role, including support to C-level executives
- Strong financial services experience strongly preferred
- High attention to detail
- Proactive, self-motivated, and willing to work without a lot of direction
- Strong Microsoft skills including Outlook, PowerPoint, Excel, Word, and Teams
What We Do
For more than 40 years, GMO has partnered with a broad range of sophisticated institutions, financial intermediaries, and families to provide the investment expertise they need to meet their goals and fulfill their missions. Investing on behalf of our clients is GMO’s sole focus. Across asset classes and around the world, our investment teams identify and exploit long-term opportunities and develop solutions that both anticipate and respond to client needs. GMO is comprised of a collection of investment teams with focused specialties. All are grounded in a long-term, valuation-based investment philosophy – an approach we believe provides the best risk-adjusted returns. GMO partners with an impressive roster of sophisticated clients worldwide, delivering innovative investment solutions and tailored client service. Our clients benefit from our diverse expertise, intellectual curiosity, and open culture of debate, as well as from our ability and willingness to take advantage of contrarian market opportunities. For important disclosure information please visit: https://www.gmo.com/americas/terms-and-conditions/
