Executive Assistant

Who We Are: 

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness. 

• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness. 

• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed. 

What We Have to Offer: 

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance 

• A work environment where all employees are valued, respected and safe 

• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions 

• Recognition, professional development, advancement and having fun! 

Summary 

Provides overall executive level administrative support to the Vice President & General Manager and the Chief Financial Officer.  Supports the administrative needs of additional assigned Executive Leadership Team members. Candidates must exhibit a high degree of professionalism and confidence with written and verbal communication. 

Essential Duties and Responsibilities 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Enhance Executive Leadership Team’s effectiveness by assisting in the day-to-day fast-paced environment, maintaining organization and attention to details 

• Coordinate travel arrangements and facilitate expense reports when needed 

• Assist in managing calendars and independently schedule appointments, arrange meetings, conferences and teleconferences 

• Assist in coordination of events and meetings (holiday parties, off-sites, etc) especially with the Board of Directors and the Corporate Executive Management Council 

• Submit security visit requests  

• Confident and professional interaction with internal/external customers and all levels of management. 

• Exercise independent judgment in selecting and interpreting information 

Qualifications and Education Requirements 

• High School graduate 

• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams) with desire to learn new software packages. 

• Experience with using all office equipment such as:  audio/visual and teleconferencing equipment, PC Products, fax machine, copy machine, and printer 

• Eligible for a company-sponsored purchasing card 

• Organized and self-motivated with the ability to work under minimal supervision 

• Excellent written and verbal communication skills 

• Ability to prioritize and meet deadlines 

• Excellent customer service skills 

• Ability to work with confidential information 

• Detailed oriented and possess a high level of initiative and work ethic 

Preferred Skills 

• Associates degree or training in Administrative Profession 

Security Responsibilities 

Must comply with all company security and data protection / usage policies and procedures.  Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval.  All government and proprietary information will be accessed and stored electronically on company provided resources. 

• Incumbent must be eligible for DoD Personal Security Clearance. 

Work Environment 

 This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  This is an on-site position. 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• Moderate to high levels of stress, associated with technical, schedule, and customer issues 

• Must be able to work flexible hours and overtime as needed, including occasional weekends 

• Must be able to sit and operate a personal computer for long periods of time 

  Other Duties  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.  

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.  

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.  If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected] 

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other  characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected].

Privacy Statement | CAE

As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.