Executive Assistant

Job Description Summary

As the Executive Assistant to the Country President, you will serve as a strategic partner and trusted advisor, ensuring operational excellence and enabling the Country President to focus on high-impact priorities. This role demands exceptional organizational skills, discretion, and agility to manage complex workflows in a fast-paced, multinational environment. You will coordinate the leadership team’s operating rhythm, manage sensitive information, and translate strategic priorities into actionable plans and measurable outcomes.

 

Job Description

Key Responsibilities

Executive Support & Leadership Coordination

• Manage and optimize the Country President’s calendar, prioritizing strategic engagements and anticipating contingencies.

• Prepare high-quality executive materials, including briefings, presentations, decision papers, and reports.

• Maintain an action and decision tracker to ensure accountability and timely execution across leadership initiatives.

Governance, Compliance & Risk Management

• Oversee governance processes, including leadership meetings, quarterly reviews, compliance forums, and audit preparation.

• Ensure strict adherence to company policies and local regulations, safeguarding confidentiality and compliance.

• Coordinate mandatory reporting and maintain audit-ready documentation.

Stakeholder Engagement & Communication

• Act as a liaison between the Country President and internal/external stakeholders, including regional/global teams and industry bodies.

• Support external engagements with strategic partners, ensuring protocol compliance.

• Draft and review executive communications for internal and external audiences, maintaining tone and brand consistency.

Project & Event Management

• Track strategic initiatives, monitor progress, and manage interdependencies.

• Organize leadership offsites, cycle meetings, and high-impact events, ensuring seamless execution from planning to follow-up.

• Coordinate selected marketing activities within the region, including branding support for events, promotional materials, and alignment with corporate communication guidelines.

• Collaborate with cross-functional teams to ensure events and marketing initiatives reinforce strategic priorities.

Operational Excellence

• Oversee travel arrangements, expense management, and vendor coordination.

• Maintain secure archiving of sensitive documents and enforce information governance standards.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Communications, or related field; Master’s degree preferred.

• 7–10 years of experience supporting senior executives in a multinational environment; pharma/healthcare experience is a plus.

• Fluency in French, Arabic and English required.

• Advanced proficiency in Microsoft 365 and familiarity with enterprise tools ; Power BI knowledge is an advantage.

• Proven ability to manage confidential information and exercise sound judgment.

• Strong project management skills; certification is a plus.

• Experience in event management and marketing coordination is highly desirable.

Core Competencies & Requirements

Core Competencies

• Handles sensitive matters with integrity and professionalism.

• Builds trust and influences effectively across diverse teams.

• Implements structured processes and ensures compliance.

• Communicates clearly and delivers impactful messaging.

• Adapts quickly to changing priorities and thrives under pressure.

• Drives initiatives to completion with accountability.

• Embodies company values and champions diversity and inclusion.

• Managing crises and complex situations.

• Working across cultures and collaborating beyond boundaries.

Skills

• Quality decision-making and resource management.

• Strategic thinking, creativity, and visioning.

• Assertiveness and conflict resolution.

• Challenging the status quo and driving innovation.

• Influencing and persuading stakeholders.

• Transaction structuring and franchise strategy prioritization.

• Analyzing stakeholder requirements to inform decisions.

 

Skills Desired