Executive Assistant

MidFirst Bank is seeking a highly organized, proactive, and dedicated Executive Assistant to the senior leadership of the General Servicing team in our mortgage banking division.  This role enables leadership to focus on strategic by performing critical support tasks with the appropriate level of attention and care. Ideally looking for an energetic and enthusiastic person who likes working in a fast-paced environment, enjoys creative problem solving, and genuinely desires helping others.

Primary Responsibilities

The primary responsibilities for the person include:

• Manage calendars, schedule meetings, and coordinate travel
• Organize and coordinate meetings, ordering meals as necessary.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion.
• Liaise with internal staff and external parties on behalf of the executive.
• Conduct research, compile data, and prepare reports.
• Assist with project management and follow-up on action items.
• Plan and execute employee events, ensuring all logistics are managed seamlessly.
• Manage all new employee onboarding needs, including equipment purchase, software and system access requests, and scheduling all onboarding meetings and training for new hires
• Organize document & data management, utilizing shared network folders and drives with intuitive nomenclature
• Manage office supplies, equipment maintenance, and new equipment orders.
• Distribute tickets to company-sponsored events
• Ensure the office environment is organized and efficient.
• Prepare invoices and expense reports for processing.
• Assist in managing office administrative projects by tracking progress, coordinating with team members, and ensuring deadlines are met.
• Interfacing with technology support team and facilities team on behalf of department members
• Anticipate the needs of leadership and proactively address potential issues before they arise.
• Handle other administrative duties as required.

Position Requirements

The ideal candidate will have the following experience, skills and attributes:

• Minimum of 3 years of experience in an executive assistant or similar role.
• A positive attitude, a passion for serving others, and the ability to maintain composure under pressure.
• Takes a proactive and creative approach to identifying and meeting needs.
• Employs best practices with respect to task management and personal productivity tools.
• Exceptional organizational and time management skills.
• Strong interpersonal & communication skills and ability to interact effectively with a variety of individuals in a prompt and professional manner.
• Reliable with a high attention to detail, accuracy, and strong follow-through on tasks and projects.
• Thrives in a fast-paced environment and exercises good judgment in decisions and priorities.
• Maintains a high level of discretion in all interactions and communications.
• Strong proficiency in office software (e.g., Microsoft Office Suite, Asana).
• Ability to work independently and handle multiple priorities.
• High level of discretion and professionalism.

NOTE:  Please submit your resume along with your application.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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