Executive Assistant

Thank you for your interest in joining Solventum. Solventum is a new healthcare company with a long legacy of solving big challenges that improve lives and help healthcare professionals perform at their best. At Solventum, people are at the heart of every innovation we pursue. Guided by empathy, insight, and clinical intelligence, we collaborate with the best minds in healthcare to address our customers’ toughest challenges. While we continue updating the Solventum Careers Page and applicant materials, some documents may still reflect legacy branding. Please note that all listed roles are Solventum positions, and our Privacy Policy: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/ applies to any personal information you submit. As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description:

Executive Assistant (Solventum)

3M Health Care is now Solventum

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers’ toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue.

We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you.

The Impact You’ll Make in this Role
As an Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:

• Providing comprehensive administrative support for the VP, Regional Marketing, and global downstream segment leaders for the IP&SS business
• Supporting and proactively anticipating work needs of the global downstream marketing leadership teams
• Scheduling and supporting on- and off-site meetings, video conferences and teleconferences, including coordinating logistics and preparing meeting environments
• Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries. Briefing on items for consideration.
• Supporting organization employee engagement activities
• Supporting governance of marketing and corporate policies by maintaining documentation, updating playbooks, and helping ensure teams adhere to established workflows and standards
• Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, expense reporting, tracking and monitoring budgets, and preparing reports 
• Suggesting and implementing improvements to office and department procedures, methods, and quality goals
• Managing confidential, sensitive and restricted business information, and supporting executive level professionals
• Providing administrative project support for major marketing initiatives (e.g., VOC programs, product launches, and marketing campaigns) by organizing timelines, managing logistics, and coordinating activities for successful execution
• Facilitating communication flow across the IPSS global marketing teams by organizing touchpoints, circulating updates, and ensuring leadership has timely access to information for decision‑making
• Other duties as assigned

Your Skills and Expertise

To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:

High School Diploma/GED from an accredited institution and a minimum of 5 years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment

In addition to the above requirements, the following are also required:

• Bachelor’s Degree or higher from an accredited university AND 3 years of combined experience in an administrative assistant function secretarial, and/or clerical role in a private, public, government or military environment
• Advanced proficiency in MS Office including Outlook, Word, Excel, and PowerPoint
• Highly developed written and oral communication skills
• Demonstrated ability to balance multiple priorities
• Strong attention to detail in all tasks and documentation

Additional qualifications that could help you succeed even further in this role include:

• Excellent organizational skills
• Strong interpersonal skills with the ability to interact professionally with all levels of the organization
• Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Administrative Professional (CAP)  
• Experience with financial and employee data systems such as SAP, Workday, Concur expense reporting, etc. 
• Previous experience supporting executives in the medical technology sector
• Degree in Marketing or 2 years of experience in a Marketing support role

Work locationHybrid eligible (job duties allow for some remote work but require on-site support in St. Paul, MN at least 2 days per week)

Travel: May include up to 5% domestic travel

Relocation Assistance: Not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being 

Solventum offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, Solventum regularly benchmarks with other companies that are comparable in size and scope. 

   

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Solventum is committed to maintaining the highest standards of integrity and professionalism in our recruitment process.  Applicants must remain alert to fraudulent job postings and recruitment schemes that falsely claim to represent Solventum and seek to exploit job seekers.

Please note that all email communications from Solventum regarding job opportunities with the company will be from an email with a domain of @solventum.com. Be wary of unsolicited emails or messages regarding Solventum job opportunities from emails with other email domains.

Solventum is an equal opportunity employer.  Solventum  will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

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