THE JOB / Executive Assistant
We’re seeking an Executive Assistant to support the administrative needs of our executive team. Responsibilities include, but are not limited to management of executives’ schedules and expense reports, set-up of weekly company-wide calls, and coordination of travel needs & logistics.
The ideal candidate will be organized, with an attentiveness to detail, the ability to manage projects needs simultaneously and handling confidential information with discretion & professionalism.
THE WORK YOU’LL DO
- Manage calendars for the executive and leadership team, including scheduling of appointments, meetings, and travel arrangements
- Serve as a primary point of contact for the executive & leadership team, screening phone calls and emails, and responding to inquiries on their behalf
- Conduct research and gather information to support c-suite executives in decision-making and problem-solving
- Prepare and maintain documents, including reports and agendas for meetings and presentations
- Handle administrative tasks, such as ordering office supplies, managing vendor relationships, preparing POs & invoices, and coordinating facility maintenance
THE BIGGER TEAM YOU’LL JOIN
Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.
We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.
We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.
The world needs play more than ever. Are you a Playmaker?
WHO WE’RE LOOKING FOR
- 3-5 years of experience, administrative experience is preferred. Previous event planning experience is a plus
- Attention to detail, with the ability to manage multiple projects simultaneously
- Superb communication skills-both oral and written
- Excellent organizational skills, with an attention to detail and the ability to manage multiple projects simultaneously
- Proficiency in Microsoft Office Suite
- Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel: Low (0-15%)
The base range for this position is $50,000 – 60,000, the position is overtime-eligible and comes with a comprehensive benefits package.
Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.
We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at [email protected]. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.
Top Skills
What We Do
We are Octagon. A global agency in sports, entertainment, and culture. We strike deals. Set the pace. We’re playmakers. A group of creative thinkers and energetic doers inspiring and helping brands and talent to step up and stand out. Octagon is the world’s largest creative marketing and sponsorship consulting practice, and a pioneer and leader in athlete and personality representation and management. With our fingers firmly on the pulse, we set out a clear vision for the future. Our passionate team of 800+ around the world are relentlessly committed to helping you force fate and push forward. We work with hundreds of blue-chip corporate clients, more than 1000 Athletes & Personalities, and manage more than 10,000 events per year. Leading stakeholders in the sports and entertainment world continue to look to Octagon to provide leadership in understanding fans’ passions and how these insights can build more effective, efficient, and measurable marketing programs.
