Executive Assistant

About Helion

We are a fusion power company based in Everett, WA, with the mission to build the world's first fusion power plant, enabling a future with unlimited clean electricity. Our vision is a world with clean, reliable, and affordable energy for everyone.

Since Helion's founding in 2013, we have raised over $1 billion from long-time investors such as Sam Altman, Mithril, and Capricorn Investment Group as well as new investors SoftBank and Lightspeed to propel us forward. Our last prototype, Trenta, completed 10,000 high-power pulses and reached plasma temperatures of 100 million degrees Celsius (9 keV). We are now operating Polaris, our next prototype on the path to the world's first fusion power plant.

This is a pivotal time to join Helion. You will tackle real-world challenges with a team that prizes urgency, rigor, ownership, and a commitment to delivering hard truths – values essential to achieving what no one has before. Together, we will change the future of energy, because the world can't wait.

What You Will Be Doing:

We're growing our Executive Operations team and hiring Executive Assistants to support senior leadership. In this role, you'll provide essential administrative support, manage priorities, and help drive operational excellence, enabling leaders to focus on high-value work. Depending on experience, responsibilities range from managing calendars and travel logistics to acting as a trusted advisor on strategic initiatives. This is an onsite role that reports directly to a member of the executive team at our Everett, WA office.

You Will:

• Provide comprehensive support to senior leaders, including inbox and calendar management, scheduling, and prioritization of daily activities  

• Coordinate domestic and international travel logistics, itineraries, and accommodations for leaders and external partners 

• Support planning and execution of leadership meetings, team events, and offsites  

• Develop presentations, briefings, and key communications for executives  

• Track action items, deadlines, and recurring responsibilities 

• Prepare agendas, itineraries, and briefing materials to ensure leaders are set up for success  

• Coordinate expense reports, reimbursements, and other administrative tasks  

• Handle sensitive information with the utmost discretion and professionalism  

• Serve as a trusted partner to leadership, building strong cross-functional relationships  

Required Skills:  

• 4+ years of professional experience, ideally in administrative or operational support  

• Advanced proficiency in Microsoft Excel, including building and using macros, with experience in Visual Basic (VBA) preferred

• Experience with calendar organization 

• Experience booking and managing travel logistics  

• Eagerness to grow and integrate tools (including AI) to streamline support  

• Ability to work onsite and mirror leadership schedules, evenings/weekends as needed  

#LI-Onsite #LI-MM1 

Benefits

Our total compensation package includes benefits, including but not limited to:

• Medical, Dental, and Vision plans for employees and their families
• 31 Days of PTO (21 vacation days and 10 sick days)
• 10 Paid holidays, plus company-wide winter break
• Up to 5% employer 401(k) match
• Short term disability, long term disability, and life insurance
• Paid parental leave and support (up to 16 weeks)
• Annual wellness stipend

Helion is an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you need assistance or an accommodation during the interview process, please let us know.