The Executive Assistant is responsible for providing administrative support and assistance to the Chief of Staff, including the preparation of and typing of agendas and final minutes for various committee meetings. The position will be based in Woburn, MA and is 5 days a week in-office.
ESSENTIAL FUNCTIONS:
- Provide administrative support and assistance to Chief of Staff.
- Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
- Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests.
- Prepare letters, reports, memos, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
- Open, sort, and distribute incoming correspondence, including faxes and emails.
- File and retrieve corporate documents, records, and reports.
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
- Type final minutes for foregoing meetings.
- Arrange travel schedules and reservations for executive management as needed.
- 2+ years’ experience supporting executive level employees.
- Excellent calendar management skills, including the coordination of complex executive meetings.
- Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
- Experience assisting management with the creation of PowerPoint presentations.
- Ability to function well in a fast-paced environment and adapt to rapidly changing priorities.
- Excellent written and verbal communication skills.
Top Skills
What We Do
Since 1960, Northern Bank has been the banking partner of choice for businesses and consumers throughout New England. We take an entrepreneurial, commonsense approach to providing a complete line of banking solutions. We are deeply invested in the communities we serve and passionately committed to helping you, our customers, grow. Thanks to the unwavering dedication of our team and the loyalty of our customers, we have been named the #1 performing Community Bank in New England for seven straight years and #1 in the United States in 2015. Northern Bank provides businesses and individuals with deposit and cash management services, commercial and franchise financing, residential mortgages, and wealth management services. We currently operate 12 branches in the Greater Boston market. For more information, contact us at 800-273-6908 or visit www.nbtc.com. Member FDIC | Equal Housing Lender. http://facebook.com/northernbankma http://twitter.com/northernbankma Social Media Guidelines: https://www.nbtc.com/customer-service/FAQs/what-are-our-social-media-guidelines-610
