At WelbeHealth, we serve our communities’ most vulnerable seniors through shared intention, pioneering spirit, and courage to love. These core values and our participant focus lead the way no matter what.
The WelbeHealth Executive Assistant provides key administrative coordination and logistics support to the team of Executives and facilitates communication between team members and external stakeholders. The Executive Assistant’s specific duties will vary based upon the supervisor’s scope, but may include scheduling, meeting coordination, and assisting with special projects.
Essential Job Duties:
- Provide executive-level administrative support to the Executive Team including:
- Drafting written communication as requested
- Handling travel and expenses
- Coordinating schedules
- Taking and maintaining meeting minutes
- Planning and coordinating logistics related to on-site tours and events
- Communicate with external stakeholders on behalf of the leadership team which could include vendors, elected officials, regulators, board members, quality improvement
- Greet and interact with community partners and visitors in a warm and courteous manner, creating a welcoming environment
Job Requirements:
- Associates degree; two (2) years of executive-level administrative experience may be substituted in lieu of education
- Bachelor’s degree preferred
- Minimum of three (3) years of experience supporting an executive or manager as an Administrative or Executive Assistant; Experience in consulting, project coordination, or a similarly analytical, fast-paced environment is nice to have
- Demonstrated ability to manage complex calendars, travel, and executive priorities with a high level of organization and attention to detail
- Proven track record of proactively anticipating needs, thinking critically, and supporting business initiatives beyond administrative tasks (e.g., project coordination, research, follow-ups)
- Demonstrated experience in Microsoft Office (high-level knowledge of PowerPoint, Teams & SharePoint preferred)
- Must be willing and have the ability to work a varied schedule that may include evenings, nights, and weekends.
Benefits of Working at WelbeHealth: Apply your organizational expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for.
- Medical insurance coverage (Medical, Dental, Vision)
- Work/life balance - we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days
- 401K savings + match
- And additional benefits
Compensation consists of base salary plus bonus. WelbeHealth offers a competitive total rewards package that includes a 401(k) match, comprehensive healthcare coverage, and a broad range of additional benefits. Actual compensation will be determined based on experience and relevant qualifications.
COVID-19 Vaccination Policy
At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations.
Our Commitment to Diversity, Equity and Inclusion
At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.
Beware of Scams
Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to [email protected]
Top Skills
What We Do
WelbeHealth provides full-service care to help seniors age well at home and in their community, often at no cost. Services include medical, coordination, home care, dental, transport, physical therapy, prescriptions, social activities and meals. Founded by a seasoned group of physician entrepreneurs, our leadership team hails from leading payer and provider organizations such as GoHealth Urgent Care, BAYADA Home Health, AirStrip Technologies, Evolent Health, and On Lok. With funding from leading venture investors, we're looking for team members who are inspired to help us deliver on our mission of unlocking the full potential of the most vulnerable seniors. Our colleagues are energized by working in diverse groups toward our shared purpose, are eager to drive groundbreaking innovations, and have the courage to care for our participants with empathy and love.
