About the COOL company
At the COOL company, we believe in creating a win-win environment where everyone benefits. We are committed to ensuring users, publishers, franchisees, and advertisers all have a better experience and achieve more than they ever thought possible through our innovation, advanced AI, groundbreaking advertising technology, and teams of inspired experts. Our every move, expansion, acquisition, and upgrade is done to provide that better experience for an ever-growing list of satisfied clients and users all over the world.
COOL Media products under the COOL company include DCO & Creative Automation, a data-driven, creative ad server capable of personalizing, automating, measuring, and optimizing digital ads and placements for advertisers; Franchise & Multi-Location, a complete advertising management platform for franchise and network businesses; Media & Attribution, a managed service solution for agencies and brands to reach and measure audiences; Publisher Experiences, a premier SSP and engagement platform for publishers; and Supply-Side Platform, delivering website and app publishers everything they need to maximize their ad revenue.
Coming soon in 2026, COOL AI is a next-generation advertising platform that builds, buys, and optimizes digital ad campaigns faster and smarter using AI. It automates every step of the media journey—from generating ad creatives to launching campaigns and optimizing performance across channels like Google and Facebook. With no agency fees or waiting, COOL AI helps brands maximize ROI through data-driven strategy, automated creative generation, and real-time performance measurement.
Collectively, the COOL company reaches over 350 million consumers monthly across their network of premium publishers and advertisers, including Disney, Hyundai, Air France, Kohler, Suzuki, Acer, Pearle Vision, Trek, Brita, Viking Cruises, MLB, Playmaker, Blitz, Evolve Media, and more. Under the former umbrella of Insticator, the COOL company is a proud 7x recipient of the Inc 5000 list of America's fastest-growing private companies, a 2x recipient of Deloitte's Fast 500, recognized on Crain's New York Fast 50 list, recognized by Digiday's Digiday Media Awards as a company working to modernize digital media, and awarded as one of AdWeek's Top 10 Fastest Growing Solution Providers globally.
Our Core Values
At the COOL company, we believe in being C.O.O.L.:
Creative - we look to find solutions that others can’t and new ways of doing things that are smarter, faster, better and more efficient.
Open-minded - we’re always evolving and keep an open mind as to new ways of doing things, new solutions and new processes that can help us.
Optimistic - The glass is always half full :) as a growing tech startup we’re always faced with new challenges, we overcome them because we see them as opportunities.
Leaders - We look for drivers, people who like to set the pace of the organization, who don’t simply go with the flow, you’re setting a fast impact pace and holding others to it. We look for speed, impact, and setting the industry benchmark.
We creatively integrate new elements in innovative combinations, fueled by our optimism to drive success. Our open-mindedness allows us to embrace new ideas and approaches, empowering us to lead our industry through bold initiatives. That’s the attitude we bring to work with us every day, and it’s what we expect from everyone who works here.
That’s just part of the values that drive us to greatness. We also believe in this trio of truths that inform every decision we make and everything we do:
- Sleeves Up: At the COOL company, we provide you with the autonomy and creativity needed to own your role. We encourage iteration where necessary so that you can drive massive impact.
- 100% Viewability: the COOL company is passionate about open feedback at all levels of the company. This allows us to fail fast, create in real-time, and build an open company culture.
- Be Defiantly Great: We're defiant, and that's in our blood. Challenging the status quo is a central part of who we are. We're capable of much more than what others deem impossible.
About the Role
We are seeking a highly organized and proactive Executive Assistant to support a senior executive at a fast-growing AdTech company. The ideal candidate will have 5+ years of experience supporting an American executive, with strong communication skills, excellent judgment, and the ability to manage multiple priorities in a fast-paced environment.
This role requires someone who is detail-oriented, resourceful, and comfortable working across time zones while maintaining a high level of professionalism and confidentiality.
Key Responsibilities
- Provide high-level administrative support to a senior executive based in the United States
- Manage complex calendars, schedule meetings, and coordinate across multiple time zones
- Handle email management, prioritize communications, and draft professional correspondence
- Coordinate internal and external meetings, including preparing agendas, documents, and follow-ups
- Arrange domestic and international travel, including flights, accommodations, and itineraries
- Support meeting preparation, take notes, and track action items
- Liaise with internal teams, external partners, and stakeholders on behalf of the executive
- Maintain organized records, documents, and reports
- Assist with special projects, research, and operational tasks as required
- Ensure smooth day-to-day operations by anticipating needs and proactively solving problems
Qualifications
- 5+ years of experience as an Executive Assistant supporting an American executive
- Excellent written and verbal communication skills in English
- Strong organizational and time-management skills
- Ability to manage confidential information with discretion
- Experience coordinating across international time zones
- Proficiency with tools such as Google Workspace, Slack, Zoom, and calendar management systems
- Strong attention to detail and ability to prioritize tasks effectively
- Comfortable working in a fast-paced, startup environment
Preferred Qualifications
- Experience working in technology or AdTech companies
- Experience supporting senior leadership or C-level executives
- Ability to manage multiple projects simultaneously
What We Offer
- Opportunity to work closely with senior leadership
- Exposure to a fast-growing global AdTech company
- Dynamic and collaborative work environment
Top Skills
What We Do
🚀 At The COOL Company, we don’t just follow trends — we create them. We’re on a mission to make the advertising ecosystem a win-win-win for brands, platforms, and their customers. By combining advanced AI, groundbreaking ad tech, and the creativity of our world-class team, we help clients achieve results they didn’t think were possible. Every expansion, acquisition, and upgrade we make has one goal: to deliver better experiences and bigger wins for an ever-growing roster of partners around the globe. Through COOL Media, we’ve brought together five powerful, interconnected products into one single-source digital media solution. The result? Better Results. Better Efficiency. Better Experiences. Our COOL factor is our unique ecosystem — spanning Media & Attribution, DCO & Creative Automation, Franchise & Multi-Location, Publisher Experiences, and our Supply-Side Platform — connecting audiences, brands, and solutions in bold, innovative, and exclusive ways. 💡 Let’s talk about how we can make your marketing not just work… but win.
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