Executive Assistant

At Fresenius Medical Care, we are the global leader in kidney care, committed to improving the lives of patients with chronic kidney disease. Our mission is to deliver high-quality, innovative products, services, and care across the entire healthcare journey. Guided by our vision—“Creating a future worth living. For patients. Worldwide. Every day.”—we work with purpose and compassion, supported by a global team of over 125,000 employees.

Within our Care Enablement segment, we develop and provide life-sustaining medical products, digital health solutions, and therapies that empower clinical teams and improve patient outcomes. Our FME Reignite strategy drives transformation through innovation, efficiency, and sustainable growth.

Our values guide how we work:

• We Care for our patients, each other, and our communities
• We Connect across teams and borders to deliver excellence together
• We Commit to doing things the right way— growing with purpose and leading kidney care with integrity and innovation

The Global Medical Office at Fresenius Medical Care guides the company’s medical strategy and ensures high standards of patient care, quality, and safety worldwide. It advances clinical science, supports evidence‑based practice, and aligns global medical efforts to improve outcomes for people with chronic kidney disease. Join our passionate team and help shape healthcare worldwide!

Your Responsibilities:

• Manage calendars and travel for senior leaders, including the Chief Clinical Officer & Head of Digital Health (APAC), the VP Global HR Country Partnering, and selected Clinical Affairs team members
• Arrange flights, visas, itineraries, and coordinate travel logistics with overseas colleagues and external partners
• Submit expense claims on time and provide day‑to‑day administrative and secretarial support
• Proactively assist team members, stay up to date with internal systems, and manage visitor access while maintaining professional customer service
• Lead the planning and coordination of Clinical Affairs events in collaboration with the Chief Clinical Officer and the planning committee
• Define event objectives, timelines, scope, and budgets, and obtain necessary onboarding, compliance, and legal approvals
• Negotiate with vendors and oversee logistics such as venue selection, room set‑up, accommodation, and transfers
• Conduct on‑site checks and resolve issues quickly and effectively during events

Your Profile:

• Diploma or secretarial qualifications, with 3–5 years of relevant experience
• Strong English skills (written and spoken), a second language is an advantage
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong in prioritizing, planning, organizing, and executing tasks
• Professional, customer‑oriented, and an effective communicator with strong verbal and written skills
• Proactive, detail‑oriented, mature, and capable of handling confidential matters with discretion
• Collaborative, willing to learn, and equipped with strong interpersonal skills
• Able to work independently, take initiative, stay well‑organized, and deliver results

Our Offer For You:

There is a lot you can discover at Fresenius Medical Care, regardless in which field you are an expert and how much experience you have -  all dedicated to your professional journey.

• Whether in front of or behind the scenes - you are helping to make ever better medicine available to more and more people around the world
• Individual opportunities for self-determined career planning and professional development
• A corporate culture in which there is enough room for innovative thinking - to find the best solution together, not the quickest one
• A large number of committed people with a wide range of skills, talents and experience
• The benefits of a successful global corporation with the collegial culture of a medium-sized company