Responsibilities include managing complex calendars, coordinating office operations, and supporting key leadership initiatives. This hybrid position is ideal for a professional who takes ownership in creating a seamless, efficient, and welcoming office environment while handling daily operations with professionalism, sound judgment, and a positive, service-oriented mindset.
Responsibilities
Calendar & Scheduling: Coordinate complex schedules, meetings, calls, and travel across internal teams and clients, resolving conflicts and setting priorities as needed. Proactively identify required inputs for Partner, coordinating with multiple Project Managers to integrate key dates into work plan to ensure timely Partner response. Monitor Partner's inbox and calendar to prioritize workload effectively.
Travel & Logistics: Plan and arrange all travel which may include client meetings, speaking engagements, conferences and other high-profile events; manage onsite logistics (AV, communication platform setup, conference room presentation) for all meetings, including large events in partnership with EA.
Correspondence & Communication: Serve as a trusted liaison between the Partner and both internal and external stakeholders, handling highly sensitive communications with discretion and sound judgment. Support the drafting of correspondence and the preparation of materials for presentations, meetings, and reviews, while ensuring the Partner is informed of urgent matters and follow-up actions are tracked accordingly. Exercise delegated authority to make informed decisions on the Partner’s behalf within established guidelines.
Administration & Office Support: Provide administrative process support such as expense report submission, tracking and reconciliation of credit card statements in adherence with company policy. Support contract oversight, in partnership with Project Accounting Team. Manage SF office experience overseeing desk reservation and building visitor systems. Identify, recommend, and implement operational and administrative efficiencies where needed.
Requirements
- Bachelor's Degree and 5+ years of experience as an office administrator, office assistant or executive assistant
- Ability to work onsite in the San Francisco office at least 3 days a week
- Exceptional communication, organization, and customer service skills, with the ability to work across multiple teams and stakeholders.
- Proven discretion and sound judgment when handling sensitive executive, client, and/or company information
- Hands-on experience with office equipment (i.e. copiers, printers, scanners)
- Familiarity with tools such as Microsoft Office Suite, SharePoint
Things That Set You Apart
- Prior experience supporting executives in a fast-paced environment
- Ability to maintain calm and professionalism while multi-tasking and managing competing priorities
- Enthusiasm for fostering a positive, inclusive, sustainability-minded office culture
- Prior experience with event coordination and or/supporting office-wide initiatives
- Strong process-improvement mindset with examples of implementing operational effectiveness
- Proactive problem-solver who anticipates needs and addresses issues before they escalate
- Alignment with our mission to accelerate the transition to a low-carbon economy, and enthusiasm for contributing to the future of clean energy
Skills Required
- Bachelor's Degree
- 3+ years experience as an office administrator, office assistant, or executive assistant
- Ability to work onsite in the San Francisco office five days a week
- Exceptional communication, organization, and customer service skills
- Proven discretion and sound judgment handling sensitive information
- Hands-on experience with office equipment (copiers, printers, scanners)
- Familiarity with Microsoft Office Suite and SharePoint
- Ability to work extended hours in front of a computer and conduct phone/virtual meetings
- Prior experience supporting executives in a fast-paced environment
- Experience with event coordination and office-wide initiatives
- Process-improvement mindset with examples of implementing operational effectiveness
- Proactive problem-solver who anticipates needs
- Alignment with mission to accelerate low-carbon economy
What We Do
Energy. Environment. Economics. Three cornerstones that shape today’s transition to clean energy resources. E3 has operated at the nexus of energy, environment, and economics since its inception in 1989. We have long been a pioneer and thought leader on the topics key to the energy transition such as how to plan and operate highly renewable energy systems, what policies are needed to achieve a fully decarbonized economy, and the role of utilities, market operators, and emerging technologies in the clean energy transition. We pride ourselves on our data driven and intellectually honest approach. We work across the energy industry with both the public and private sectors, from regulated utilities to restructured markets, from distributed resources to high voltage transmission. Our experts will help you chart your path through this dynamic landscape. E3 is a wholly-owned subsidiary of The Willdan Group, Inc., a nationwide provider of professional technical and consulting services to utilities, government agencies, and private industry
