Executive Assistant

About us

At Rabobank, our commitment to our employees and clients is at the heart of everything we do.

As the world’s leading specialist in food and agribusiness banking, one of our key strengths lies in our people who have a deep understanding of agriculture and are committed to adding long-term value for clients

Our culture is unique, because every day our people work knowing that we are all playing our part in supporting our farmers to feed the world. We strive to create an open, balanced, and flexible workplace where people feel that they belong, can be open and honest, and are supported…we are focused on growing each other.

About the Role

We are seeking a highly experienced and exceptionally organised Executive Assistant to provide dedicated, high-level support to the Regional Manager Australia and New Zealand and CEO Australia (CEO). This is a pivotal role requiring absolute discretion, strong judgment, and operational excellence within a complex and multinational environment.

As the trusted partner and right hand to the CEO, you will manage their day-to-day operations, communications, and priorities while navigating relationships and workflows across multiple countries, business lines, and global stakeholders. Your ability to anticipate needs, create structure, and maintain seamless communication in a matrix organisation will be critical to day to day operations.

This role is ideal for an Executive Assistant with a record of accomplishment of supporting senior global leaders and thriving in environments where cross functional coordination, cultural awareness, and organisational agility are essential.

Top Role Accountabilities: 

• Provide comprehensive Executive Assistant support to the CEO including complex diary, inbox and priority management across multiple time zones and proactive anticipation of CEO’s needs.
• Serve as a trusted partner who helps prioritise requests, balance global demands, and gently guide alignment with the CEO’s strategic objectives.
• Prepare high quality meeting agendas, papers, briefs, and presentations for both local and international engagements.
• Attend key meetings to capture minutes, track actions, and ensure timely follow‑up and closure across stakeholders
• Coordinate communication on behalf of the CEO - managing sensitive correspondence and stakeholder interactions across the broader international network.
• Maintain a highly organised and confidential electronic filing system for executive documents, board papers, and international communication.
• Manage complex domestic and international travel itineraries, including multileg trips, visas, accommodation, and time zone sensitive scheduling.
• Coordinate CEO led offsites, leadership team meetings, and regional/global forums.
• Welcome global visitors and support international delegations.
• Work collaboratively with EAs across international offices to ensure seamless cross border coordination.
• Support CEO related events and corporate activities
• Undertake confidential projects and ad hoc initiatives as required

• Minimum 10 years’ Executive Assistant experience, including substantial experience supporting a CEO or C suite executive.
• A proven record of accomplishment in global organisations, confidently navigating diverse cultures, time zones, and international business practices.
• Demonstrated experience working within a complex matrix environment with multiple stakeholders, reporting lines, and shifting priorities.
• Strong capability preparing executive quality documents, presentations, agendas, briefing papers and reports.
• Experience taking minutes at senior Executive or Board level meetings
• A Diploma or Degree in Business Administration, Event Management, or a related discipline.
• Experience in financial services, banking, or similar regulated industries (desirable).
• Proven ability to manage sensitive information with absolute confidentiality and professional judgment

What we are proud to offer you:

A competitive remuneration package will be offered for the successful candidate.

Wellbeing leave. These 2 days leave support greater work/life balance and is just another way we are helping our employees to lead happier, healthier, and more fulfilling lives.

Education Assistance Program. Rabobank values the development of its people and has a great Education Assistance Program to assist with professional development.

Parental Leave that supports you and your family while giving you the freedom and flexibility to enjoy this special time (Primary carer up-to 14 weeks paid leave)

Bonus and Additional Leave. We realise sometimes 4 weeks Annual Leave is not enough! At Rabobank we provide an incentive for eligible employees to receive 1 extra week Annual Leave and an option to purchase another 2 weeks Annual Leave.

Extra Insurance. Rabobank recognises that employees need to protect their financial wellbeing, in the event of serious illness, injury, or even death. Rabobank provides eligible permanent employees with employer-funded Death, TPD and Income Protection Insurance.

Rabo Workplace Giving program. As part of Rabobank's global Corporate Social Responsibility, Workplace Giving aims to encourage employees to contribute to our community. Rabo Workplace Giving program matches employee donations to selected Social Partners.

Our Values

Rabobank Australia values inclusion, belonging, and positive experiences for all. Our work environment, our benefits, and the way we live our values, “Client Driven,” “Responsible,” “Professional” and “Cooperative” make it a great place to work. We welcome applicants from diverse backgrounds.

Please let our Talent Acquisition team know if you need any accommodations to make our opportunities more accessible to you.

Rabobank is not accepting submissions from recruitment agencies for this role.

You must hold valid work rights to be considered for this role.