Executive Assistant

About QuadReal Property Group 

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Description:

The Executive Assistant provides high-quality administrative, coordination, and operational support to leaders within QuadReal’s International Investments team in Europe. Reporting to the Office Manager & Executive Assistant, the role supports a defined group of executives and/or senior team members and contributes to the effective day-to-day operation of the London office.

Key Responsibilities

Executive & Team Support

• Provide proactive and comprehensive administrative support to a designated group of executives and senior team members across the Investment, Legal, and Asset Management departments.

• Manage calendars, scheduling, and meeting coordination across time zones

• Coordinate domestic and international travel arrangements

• Process expenses, invoices, and corporate credit card reconciliations in line with company systems and policies

• Support document production, formatting, printing, and binding as required

• Provide ad-hoc administrative support to team members as needed

• Act as a coordination point between executives, internal teams, and external stakeholders

• Provide backup support to other Executive Assistants when required

Office & Team Coordination

• Support the coordination of internal and external meetings, including room bookings, technology setup, and catering

• Maintain organized filing systems, records, and shared documentation

• Build strong working relationships with Executive Assistants, administrative colleagues, and cross-functional partners globally

• Assist with planning team and office events as required

Office Services

• Support general office coordination activities if required, including coverage during periods of absence (e.g., Office Manager leave), subject to business determination

• Assist with office services such as mail handling, visitor coordination, office supplies, and facilities-related requests

• Liaise with internal corporate support teams (e.g., IT, Facilities, Security) to resolve office or operational issues

Experience & Qualifications

• 5 years’ experience in an Executive Assistant, Team Assistant, or comparable support role

• Experience supporting multiple stakeholders in a professional, fast-paced environment

• Strong organizational and time-management skills with the ability to manage competing priorities

• High level of professionalism, discretion, and confidentiality

• Strong written and verbal communication skills

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); comfort with HR, finance, and expense systems

• Experience in financial services, real estate, or professional services is an asset
   

This position is a hybrid role that requires 4 days a week in office.

  

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

  

#LI-CD1

#-Hybrid