The Role
The Executive Assistant supports multiple senior executives, managing calendars, travel, meetings, and executive materials. They facilitate communication and operational improvements across the leadership team and ensure alignment with corporate priorities.
Summary Generated by Built In
About the Position
WatchGuard is seeking a highly capable and adaptable Executive Assistant to join the CEO Office, supporting multiple senior executives and helping drive operational excellence across the leadership team.
This is not a traditional single-executive assistant role. This position is designed for a professional who has grown through operational, program coordination, or business support roles and brings at least two years of direct executive assistance experience.
You will serve as a force multiplier for leadership — ensuring executives are focused on the highest-value priorities, meetings are intentional and effective, and key asks, initiatives, and small projects move forward with structure and accountability.
You will work closely with the VP of Transformation and partner with other Executive Assistants and leadership team members to enable strong execution, engagement, and alignment across the company.
This role offers exposure to strategic initiatives, executive decision-making, and company-wide programs that shape WatchGuard’s future.
Prepare executive materials such as:
Briefings
Leadership presentations
Meeting summaries
Action trackers
Proficiency with:
Microsoft 365
Teams & Zoom
Calendar and task management tools
Project tracking tools
Bachelor’s degree or equivalent professional experience preferred
Location
This is an on-site role, with preference for candidates based in Santa Rita do Sapucaí, MG, or São Paulo, SP, to support in-person collaboration and alignment with leadership schedules.
Key Responsibilities
- Executive Support & Leadership Operations
- Provide proactive support to multiple senior executives, including calendar management, travel coordination, meeting preparation, and agenda creation and follow-ups
- Ensure executive time is aligned with the company’s highest-impact priorities
- Act as a liaison between executives and internal/external stakeholders, ensuring clarity, professionalism, and follow-through
CEO Office & Strategic Enablement
- Partner with the VP of Transformation and leadership team on executive rhythms and operating cadence, key leadership initiatives, small cross-functional projects and special requests
- Help coordinate leadership off-sites, events, and executive meetings
- Support engagement activities that strengthen connection, culture, and leadership alignment
- Track key asks and action items coming from executive forums and ensure progress and closure
Events, Projects & Engagement
- Assist in planning and execution of executive meetings, leadership events, and Off and On-site sessions
- Support small operational projects related to process improvement, communication, team engagement, and leadership enablement
- Bring structure and organization to ad-hoc initiatives that come through the CEO Office
Collaboration & Best Practices
- Partner closely with other Executive Assistants to ensure seamless coverage and consistency
- Apply and promote best practices, tools, and operational frameworks across executive support
- Maintain discretion, professionalism, and sound judgment in all interactions
- Be available for on-site support as needed, sometimes on short notice
Experience & Qualifications
- Minimum 5 years of professional experience in operational, administrative, program coordination, or business support roles
- At least 2 years of experience in an Executive Assistant role supporting senior leaders
- Experience working in fast-paced, high-growth, or technology environments preferred
- Advanced / fluent English (written and spoken) required
- Strong organizational skills with the ability to manage competing priorities
- High emotional intelligence, discretion, and executive presence
- Excellent written and verbal communication skills
Ideal Candidate Profile
- Operationally strong but curious about the business
- Comfortable supporting multiple leaders instead of just one
- Organized, proactive, and solution-oriented
- Trusted, discreet, and dependable
- Interested in growing into broader executive operations or Chief of Staff-type responsibilities over time
Why Work for WatchGuard?
WatchGuard is a global leader in network security and intelligence, advanced endpoint protection, multi-factor authentication, and secure Wi-Fi. Our award-winning products and services are trusted worldwide by more than 18,000 security resellers and service providers to protect more than 250,000 customers. Our technology keeps our customers ahead of increasingly sophisticated hackers and has fueled record revenues at WatchGuard.
WatchGuard is headquartered in Seattle, Washington, with team members working remotely and in offices worldwide.
Our company culture places an intense focus on our customers and employees. From the newest employee to our CEO, you'll find that each person at WatchGuard embodies our Core Values: Accountability, Community, Belonging, Action, Innovation, and Customer-Centric. Learn more about our company culture at www.watchguard.com/wgrd-careers.
WatchGuard provides equal employment opportunities for all qualified employees, regardless of their race, color, national origin, religion, ancestry, creed, pregnancy, age, sex, sexual orientation (including gender expression or identity), marital status, mental or physical disability, honorably discharged veteran or military status or any other category protected by federal, state or local laws. Our equal employment opportunity (or EEO) policy focuses solely on the talent, hard work, contributions, and actual results achieved by each WatchGuard employee and on the potential of employment candidates to make such contributions. We consider focusing on an employee's protected characteristics rather than on talent, hard work, and actual work results to violate our EEO policy. As an Equal Opportunity Employer, we are committed to a diverse workforce. WatchGuard participates in E-verify.
WatchGuard is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. Please let us know if you need assistance or accommodation due to a disability.
Top Skills
Microsoft 365
Teams
Zoom
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The Company
What We Do
WatchGuard® Technologies, Inc. is a global leader in unified cybersecurity. Our Unified Security Platform® approach is uniquely designed for managed service providers to deliver world-class security that increases their business scale and velocity while also improving operational efficiency. Trusted by more than 17,000 security resellers and service providers to protect more than 250,000 customers, the company’s award-winning products and services span network security and intelligence, advanced endpoint protection, multi-factor authentication, and secure Wi-Fi. Together, they offer five critical elements of a security platform: comprehensive security, shared knowledge, clarity & control, operational alignment, and automation. The company is headquartered in Seattle, Washington, with offices throughout North America, Europe, Asia Pacific, and Latin America. To learn more, visit WatchGuard.com.
