About the Company
In All Media is an international media group operating entities in the United Kingdom and the United States. The company is expanding its administrative structure by hiring a senior-level Executive Assistant to provide high-impact operational, administrative, and bookkeeping support to its Directors, ensuring accuracy, continuity, and efficiency across international entities.
Role Overview
This is a senior Executive Assistant role combining high-level administrative support with hands-on bookkeeping and financial documentation responsibilities. The position supports the Company’s Directors across UK and US entities, requiring strong independent judgment, discretion, and the ability to manage both operational priorities and financial records. The role is fully remote, based in Latin America, with structured overlap with EMEA business hours.
Key Responsibilities
Financial and Tax Support
Support the Company’s Directors in organizing, preparing, and maintaining business tax and financial documentation for UK and US entities. Ensure financial records are complete, structured, and audit-ready.
Bookkeeping and Reconciliations
Maintain accurate financial ledgers, classify transactions, perform reconciliations, and keep financial records up to date. Work closely with Directors to ensure financial clarity and consistency. Experience with QuickBooks Online is highly valued.
Administrative Management
Manage Directors’ calendars, prioritize communications, coordinate meetings and travel, and proactively optimize schedules to improve productivity and focus.
Data and Records Management
Use Google Workspace extensively, with advanced use of Google Sheets, to track activities, transactions, and operational data. Maintain organized, searchable, and well-documented records.
Cross-functional Coordination
Provide administrative support across IT, Legal, and Service Management areas. Coordinate follow-ups between internal teams and external partners to ensure timely execution of tasks.
First Point of Contact and Problem Solving
Act as an initial operational point of contact for the Directors. Independently identify practical solutions, manage priorities, and escalate issues when required, always maintaining strict confidentiality.
Required Qualifications
Minimum two years of senior-level experience in administrative and accounting-related functions, including bookkeeping, transaction classification, and reconciliations.
Proven experience supporting senior leadership, Directors, or C-level executives in an Executive Assistant or equivalent right-hand role.
Based in Latin America, with the ability to consistently overlap with EMEA business hours.
Advanced English proficiency, C1 or C2 level, with strong written and verbal communication skills for international stakeholders.
Solid understanding of bookkeeping and basic accounting principles.
Advanced proficiency in Google Workspace, particularly Google Sheets.
Strong ability to work independently with high levels of discretion, confidentiality, organization, and attention to detail.
Nice to Have Qualifications
Hands-on experience with QuickBooks Online, including setup, transaction classification, and reconciliations.
Previous experience supporting international entities in the UK and US, particularly around financial documentation and compliance.
Familiarity with basic project coordination tools or workflows within IT, Legal, or Service Management environments.
Work Modality and Schedule
Fully remote position, based in Latin America.
Full-time role with a fixed schedule from 7:00 a.m. to 3:00 p.m. Central Time, ensuring regular overlap with EMEA business hours.
Flexibility to work asynchronously across time zones as needed to support Directors’ schedules.
Why Join In All Media
This role offers the opportunity to work closely with the Company’s Directors in a fast-paced, international environment spanning UK and US operations. You will gain exposure to financial operations, cross-functional teams, and strategic decision-making, while enjoying a high level of autonomy and the ability to directly shape and improve operational and financial processes within a global organization.
Top Skills
What We Do
In All Media is a cutting-edge technology and innovation consulting organization, facilitating digital transformation in multiple industries.
We have partnered with top-tier organizations such as NBCUniversal, Sony DADC, Aclara Technologies, and Dun & Bradstreet, among other leading companies worldwide. In All Media harnesses the collaborative synergy of all our international talent pool using Agile methodologies, to deliver excellence efficiently and with the utmost quality.
At In All Media, we believe in diversity and autonomy. Our new model brings together a global managed community, with experts guiding and managing talented engineers; working to bring together the best talent in the world, regardless of where they are. We are not only evolving in terms of technology, but also in terms of In All Media as a re-imagined technology consultancy in step with the Fourth Industrial Revolution.
Our community of 200+ experts and engineers are very motivated by different challenges in their field, and apply continuous learning to stay ahead of the curve in their expertise on new developments and innovative technologies.
Our delivery model is based on Agile, On-site, and Near Shore capabilities to maximize team integration and provide the best value to our clients. We partner holistically with our clients in the co-creation of services and products, and follow streamlined Agile processes throughout.
This makes In All Media a truly global company driven by a community of dedicated, talented individuals self-organizing into multi-disciplinary teams, producing the best possible output for our world-class clients.
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