Executive Assistant, Office of the CEO

Mimica's mission is to empower enterprises, teams, and individuals to reclaim their most precious resource — time and work more efficiently, with greater purpose and impact.

Our AI-powered task mining observes employee actions across the desktop and categorizes them into detailed process maps. Mimica’s process intelligence highlights inefficiencies, prioritizes improvements based on ROI, recommends the optimal technology for automation (RPA, intelligent document processing, GenAI), and provides a blueprint for building new automations and transforming work.

We’re looking for an experienced Executive Assistant to act as a strategic extension of Mimica’s CEO. This role goes far beyond scheduling and logistics: you’ll help bring clarity to competing priorities, protect focus, and ensure the CEO is spending time on what matters most as the company scales.

You’ll be a trusted partner who combines operational excellence with sound judgment, helping navigate a fast-moving startup environment with confidence and discretion.

• Own the CEO’s calendar, inbox, and scheduling with a prioritization-first mindset, not just execution.

• Actively help assess urgency and importance across meetings, requests, and commitments, flagging trade-offs and recommending focus areas.

• Coordinate internal and external meetings, travel, and logistics, ensuring seamless execution across time zones.

• Serve as a gatekeeper and thought partner, helping filter noise and manage inbound requests effectively.

• Anticipate needs ahead of time, preparing context, materials, and follow-ups to keep the CEO operating at a high level.

• Partner closely with senior leaders to coordinate schedules, planning cycles, and sensitive communications.

• Support ad hoc projects and initiatives that require discretion, judgment, and strong follow-through.

• Adapt to evolving priorities as the company grows, maintaining structure without slowing momentum.

• Partner on the planning and execution of key company and leadership events, including off-sites and SKOs.

• Help design and improve internal administrative and communication systems to support effective collaboration across a fully remote leadership team.

• Proven experience as a senior Executive Assistant, ideally supporting founders or C-level executives in a startup or high-growth environment.

• Strong judgment and the confidence to help prioritize, push back thoughtfully, and manage ambiguity.

• Exceptional organizational and time-management skills, with the ability to juggle competing priorities calmly.

• Clear, professional communication skills, written and verbal, with high attention to detail.

• Comfort operating with limited instruction, anticipating needs, and taking ownership end to end.

• High level of discretion and trustworthiness when handling sensitive information.

• Flexibility around time zones and working rhythms, with openness to aligning closely with the CEO’s schedule as it evolves.

💰 Generous compensation + stock options - aligned with our internal framework, market data, and individual skills.

🏢 Distributed work: Work from anywhere - fully remote, in our hubs, or a mix.

💻 Company-issued laptop*, remote setup stipend, and co-working budget

📍 Flexible schedules and location

☀️ Ample paid time off, in addition to local public holidays

🍼 Enhanced parental leave

🧘‍♀️ Health & retirement benefits

📖 Annual learning & development budget - up to £500 / €600 / $650 per year

🌴 Annual workaways and regular virtual & in-person socials

🌍 Opportunity to contribute to groundbreaking projects that shape the future of work

Note: Some benefits may vary depending on location and role
*On company equipment: Company-issued equipment (e.g. laptops) is provided for work use and must be returned upon departure, unless otherwise agreed.