Executive Assistant

Job Description:

The Executive Assistant will provide support to our CFO and COO.  The Executive Assistant will complete a broad variety of tasks including: managing an active calendar of appointments, arranging travel plans, assisting with project management, organizing files, maintaining task lists, and general duties as assigned.

Essential Duties & Responsibilities:

• Support the CFO and COO with various administrative and other support duties

• Proactively manage calendars, including scheduling meetings, arranging meeting spaces and services while anticipating challenges and conflicting priorities as well as helping to navigate the requests with a calm sense of responsibility

• Handle incoming calls and inquiries and deliver messages to the appropriate parties while providing excellent customer service

• Proactively monitor and review calendars for assigned Executives, alert them to any potential scheduling conflicts, and help to resolve them in a timely manner

• Maintain and organize an efficient digital filing system

• Consolidate data and produce reports in a variety of different formats as requested

• Create/maintain high quality documents using Microsoft and Google suite products. Need to be creative with PowerPoint and Google Slides, technical with Excel and Sheets and organized and professional with Word and Docs

• Partner with IT to make sure equipment is working at an optimal level at all times

• Handle confidential and sensitive information and resolve routine questions

• Work cross functionally with Cambria’s travel team to plan and facilitate travel arrangements as needed

• Perform other duties as assigned by management

Qualifications & Skills:

• Excellent project management skills with the ability to handle multiple projects and establish priorities to meet deadlines with a calm sense of responsibility

• Detail orientation with the commitment to quality and accuracy in all end product deliverables

• Professional level written and verbal communication skills

• Solid and proven work ethic and outstanding organizational skills

• Strong problem solving skills with the ability to make decisions using sound judgment

• Ability to communicate and interact effectively with internal and external customers

• The ability to appropriately and sensitively handle confidential information

• Entrepreneurial mindset

• Ability to work standard office hours on site and possible extended hours when needed

Minimum Requirements:

Education: High School Diploma or equivalent required; additional education is a plus

Experience: Minimum 5 years’ executive-level administrative experience required

Systems: Microsoft Office Suite, Google Suite. Familiar with expense management software like Concur and communications software like Zoom and Slack. 

Additional Requirements:

Managerial Requirements: N/A

Physical Requirements: Able to lift up to 20 pounds occasionally / sparingly (office supplies, packages, samples). May need to bend, reach, walk, or stoop occasionally. Prolonged periods sitting at a desk and working on a computer.

Travel Requirements: May be required to travel between local Cambria locations

Cambria’s starting salary range for this position is $XX,XXX - $XX,XXX. Salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the target for new hires for the position. Individual pay is determined by several factors, including work location, job-related experience, and relevant education and/or training.

Cambria offers a competitive benefits package that encompasses Health and Dental Insurance, Paid Time Off, 7 paid Holidays , 401(k) plus matching, Discretionary Profit Sharing, Flexible Spending Account; Life, Supplemental Life, and Disability Insurance; Referral Program, Tuition Reimbursement, Employee Assistance Program, Employee Discount and Professional Development Assistance.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At Cambria, dedication to philanthropy and our people is at the heart of who we are. We strive to make a meaningful difference in the world every day by prioritizing employee well-being and fostering inclusivity and empowerment. Under the banner of CambriaCares, our philanthropic endeavors show our commitment to our people and our community to uplift kids, support education, and contribute to a sustainable future.

For additional company information, please visit www.CambriaUSA.com

An offer of employment is contingent upon the successful completion of a background verification check, subject to applicable laws and regulations. The results will be reviewed based on the individual's record, and the specific duties and requirements of the job.