Executive Assistant

What You'll Do

• Manage email inboxes, including reading, writing, and dictation for our C-Suite staff.
• Oversee calendar management, including scheduling meetings, calls, and appointments, while effectively communicating changes to relevant parties.
• Organize domestic and international travel for both professional and personal needs.
• Assist with event logistics, such as planning team offsites, quarterly board meetings, and other key gatherings.
• Manage action item lists, track follow-ups, and maintain relationship databases.
• Update contacts.
• Complete monthly expense reports.
• Draft, execute, and track contracts and legal documents.
• Manage personal tasks such as making reservations and appointments, handling family requests, and ensuring personal schedule aligns with professional obligations.
• Anticipate needs and proactively resolve potential challenges to ensure smooth daily operations.
• Coordinate and maintain both personal and professional logistics with discretion and confidentiality.
• Provide general office support, including HR coordination and office management tasks.
• Occasionally support senior staff with meeting logistics, scheduling and travel arrangements.
• Monitor and adapt the daily schedule to accommodate unforeseen changes, prioritizing sensitive matters.
• Order or grab meals, coffee, and other essentials as needed.
• Conduct research, compile information, and assist with special projects as required.

Who You Are

• 2 + years as an executive assistant in a corporate setting.
• Exceptional organizational skills and keen attention to detail.
• Excellent written and verbal communication skills, with strong grammatical abilities.
• A proactive, problem-solving mindset with a focus on continuous improvement.
• Ability to work effectively in a fast-paced, high-pressure environment, while maintaining confidentiality and professionalism.