Executive Assistant

Location

Brookfield Place New York - 225 Liberty Street, Suite 4301

Job Description

At Brookfield Properties, our success starts with our people. People like you. Brookfield Properties develops and operates real estate investments on behalf of Brookfield Asset Management — one of the largest alternative asset managers in the world. From office to retail, logistics to multifamily, and hospitality to development, we work across sectors to bring high-quality, sustainable real estate to life around the globe every day.

We are seeking an Executive Assistant to support the three members of Finance leadership, reporting to the Senior Vice President of Portfolio and Investor Reporting. The ideal candidate will be an independent worker who is detailed oriented, proactive, and professional. The ability to act as a gatekeeper while thinking ahead, remaining resourceful and efficient is key to this role.

• Provide support to the BP Corporate finance team
• Coordinate all travel
• Detailed and proactive calendar management in Outlook; requiring interaction with internal and external executives and assistants across time zones
• Create, modify and manage business documents (PowerPoint, Word, Excel) with a high level of proficiency and careful attention to detail and formatting
• Promptly respond to requests with accuracy and a courteous and professional demeanor
• Act as gatekeeper, managing incoming correspondence and prioritizing competing requests
• Oversee arrangements for formal meetings with external attendees
• Liaison with various boards and professional organizations
• Perform a wide variety of professional level research, administrative and analytical duties
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
• Anticipate needs and proactively bring together resources to support Finance leadership
• Develop an awareness of the fundamental business activities and corporate culture of the firm to ensure appropriate decision-making protocols are followed
• Additional tasks include processing expense reports using Concur, submitting and processing of departmental invoices, mail, copying and binding

• 2+ years’ experience in a corporate environment providing support in a front-facing capacity, preferably at a large global organization
• Strong computer and technology intuitiveness, extremely proficient in the basics (Microsoft Office) and able to quickly acclimate to office technologies and new web-based resources / software
• Excellent written and communication skills, communicate effectively with all levels of employees including senior management as well as valued clients, stakeholders and colleagues

At Brookfield Properties, your career progression is important to us. Our leadership teams are dedicated to your success as an employee, and we invest time into training and developing our people.

Within our Real Estate team, this conviction guides every aspect of our work. Our high-end design capabilities and strong sustainability practices allow us to create properties that raise the bar for real estate everywhere. It’s why the world’s most respected businesses, non-profits, and start-ups choose us as their partner.

End your job search and find your career at Brookfield Properties.

We imagine, create, and operate on a foundation of values to build a better world, together. Brookfield Properties strives to create spaces where going to work never feels routine. As a Brookfield Properties employee, you will enjoy many benefits such as 401K matching, tuition reimbursement, summer Fridays, paid maternity leave and more. There is also a generous employee referral program because we want our existing team members to help us build a more diverse workplace through their networks.

Compensation & Benefits:

Salary Type: Non-Exempt (overtime eligible)

Pay Frequency: Bi-weekly

Annual Base Salary Range: $85,000 - $95,000

Medical & Pharmacy Coverage: Yes, under Brookfield Medical Plan

Dental Coverage: Yes, under Brookfield Medical Plan

Vision Coverage: Yes, under Brookfield Medical Plan

Retirement: 401(k)

Insurance: Employer-paid life & short/long term disability

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

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