Executive Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Description

Position Overview

Seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior leadership.

Key Responsibilities

Administrative Support

• Manage complex executive calendars and scheduling
• Coordinate meeting preparation, agendas, and materials
• Handle confidential correspondence and communications
• Process expense reports
• Maintain organized filing and document management systems
• Prepare reports, presentations, and executive briefings

Communication & Liaison

• Serve as primary contact between executives and stakeholders
• Screen and prioritize all incoming communications
• Draft correspondence, memos, and professional documents
• Facilitate cross-departmental communication
• Handle client and partner inquiries professionally
• Coordinate with external vendors and service providers

Project & Event Management

• Support strategic initiatives and special projects
• Coordinate cross-functional team activities
• Plan and execute executive meetings and events
• Manage conference and seminar logistics
• Oversee office events and team activities

Travel & Logistics

• Arrange complex domestic and international travel
• Coordinate meeting logistics and venue bookings
• Handle visa requirements and travel documentation
• Manage last-minute changes and emergency arrangements
• Process travel expense reconciliation
• Coordinate ground transportation and accommodations

Required Qualifications

Education & Experience

• Bachelor's degree preferred or equivalent experience
• 5+ years executive assistant experience
• Corporate or professional services background preferred
• C-level executive support experience advantageous

Technical Skills

• Advanced Microsoft Office Suite proficiency
• Video Conferencing platforms expertise
• Expense management systems experience
• Database and CRM navigation skills
• Document management systems knowledge
• Social media and digital communication tools

Core Competencies

• Exceptional written and verbal communication
• Outstanding organizational abilities
• High discretion and confidentiality standards
• Independent work capability with minimal supervision
• Strong problem-solving and critical thinking skills
• Professional demeanor and appearance
• Multitasking and priority management expertise
• Attention to detail and accuracy
• Flexibility for extended hours when needed
• Proactive and anticipatory approach

Preferred Qualifications

• Commercial real estate industry experience
• Project management tools proficiency
• Multiple language capabilities
• Event planning experience
• Budget management skills

  Job Description

  Position Overview

  Seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior leadership.

  Key Responsibilities

  Administrative Support

• Manage complex executive calendars and scheduling
• Coordinate meeting preparation, agendas, and materials
• Handle confidential correspondence and communications
• Process expense reports
• Maintain organized filing and document management systems
• Prepare reports, presentations, and executive briefings

• Communication & Liaison

• Serve as primary contact between executives and stakeholders
• Screen and prioritize all incoming communications
• Draft correspondence, memos, and professional documents
• Facilitate cross-departmental communication
• Handle client and partner inquiries professionally
• Coordinate with external vendors and service providers

• Project & Event Management

• Support strategic initiatives and special projects
• Coordinate cross-functional team activities
• Plan and execute executive meetings and events
• Manage conference and seminar logistics
• Oversee office events and team activities

• Travel & Logistics

• Arrange complex domestic and international travel
• Coordinate meeting logistics and venue bookings
• Handle visa requirements and travel documentation
• Manage last-minute changes and emergency arrangements
• Process travel expense reconciliation
• Coordinate ground transportation and accommodations

• Required Qualifications

  Education & Experience

• Bachelor's degree preferred or equivalent experience
• 5+ years executive assistant experience
• Corporate or professional services background preferred
• C-level executive support experience advantageous

• Technical Skills

• Advanced Microsoft Office Suite proficiency
• Video Conferencing platforms expertise
• Expense management systems experience
• Database and CRM navigation skills
• Document management systems knowledge
• Social media and digital communication tools

• Core Competencies

• Exceptional written and verbal communication
• Outstanding organizational abilities
• High discretion and confidentiality standards
• Independent work capability with minimal supervision
• Strong problem-solving and critical thinking skills
• Professional demeanor and appearance
• Multitasking and priority management expertise
• Attention to detail and accuracy
• Flexibility for extended hours when needed
• Proactive and anticipatory approach

• Preferred Qualifications

• Commercial real estate industry experience
• Project management tools proficiency
• Multiple language capabilities
• Event planning experience
• Budget management skills

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.