We're hiring an Executive Assistant to support the CEO across both companies. You'll handle operations, communications, and project coordination.
This is a high-ownership role. You manage your own work, build systems to stay organized, and communicate proactively. If you thrive in fast-paced environments and like variety, this is a good fit.
Responsibilities
- Inbox and calendar management
- CRM and contact database maintenance
- Draft emails and communications (investors, customers, vendors)
- Track project progress and follow up with team members
- Coordinate across both companies
- Handle customer service inquiries
- Document preparation and review
- Build SOPs and improve workflows
- Fluent English (written and spoken)
- 4+ years work experience [let’s have 2 years as a minimum]
- Reliable internet with backup plan
- Quality camera and video setup
- Available during US Pacific hours
- Modern PC or laptop with enough RAM (16+ Gigs pref.) to run several Apps simultaneously. (Chrome, and Slack etc.)
- Take ownership. Tasks you're given get done without follow-up.
- Are detail-oriented. You catch errors before they go out.
- Build SOPs (Standard Operating Procedures). You create processes, not just "stay organized."
- Communicate clearly. You write well and match tone to audience.
- Are proactive. You surface issues before being asked.
- Project management experience
- Startup experience
- Experience with Notion or similar tools
- Quality headset and quiet workspace
- SaaS or software company experience
- EA, admin, or ops background
Tools
GSuite, Notion, Slack, Attio, GitHub, Monday.com, Loom
Top Skills
What We Do
Uassist.ME is a firm on a mission to make you more productive. Our dedicated virtual assistants are bilingual (English/Spanish) and highly skilled in secretarial and administrative duties. They can handle bookkeeping, scheduling, translations, social media maintenance - almost anything! They can even help you with design and website management as part of our special services.
Uassist.ME is dedicated to providing you with that much needed time to focus on the important aspects of your day-to-day, let us handle the rest!
