This role sits within ICONIQ's Venture and Growth team, working as part of a multi-support team supporting a Firm Partner. You are a sharp, experienced, and professional Executive Assistant and will play a vital role in ensuring seamless operations across a dynamic calendar of meetings and global travel—providing high-level support in a fast-paced, entrepreneurial environment.
What You’ll Do
- Own and proactively manage a complex, evolving, high-volume calendar across multiple time zones, ensuring priorities are clearly aligned and time is optimized.
- Seamlessly coordinate extensive domestic and international travel, including detailed itineraries and proactive planning to anticipate needs.
- Ensure the seamless flow of the partner’s day to day activities, anticipating needs and solving problems before they arise.
- Proactively and strategically coordinate internal and external meetings, ensuring the right context, preparation and follow through.
- Partner closely with a multi support team to deliver coordinated, high-quality support and coverage.
- Manage and coordinate high volume network gifting initiatives, including thoughtful selection, logistics and tracking to support relationship building across the firm’s ecosystem.
- Implement and follow systems that enhance the efficiency and effectiveness of administrative and operational processes
- Provide additional operational and administrative support as needed.
Ideal Candidate Background
- 3+ years in an executive administrative support role with experience in managing complex calendars, travel, and day to day administrative operations.
- Experience supporting C-level executives in Private Equity, Investment Banking, and/or Consulting environments preferred.
- Strong experience booking and managing complex travel is required; familiarity with private charter flights is a plus.
- Desire to learn and work as a team player in an entrepreneurial, fast-paced, and dynamic environment.
- Superior communication skills, unquestioned integrity, and experience, confidence, and presence to work with colleagues at all levels of the firm, including external counterparts.
- Highly motivated, self-driven, and solution- and detail-oriented.
- Positive attitude; no task too big or too small.
- Bright, upbeat culture creator.
- Strong time management skills with the ability to handle multiple priorities thoughtfully, maintain accuracy, and meet deadlines, while also bringing independent thinking and creative problem-solving.
What We Offer
- Comprehensive Medical, Dental and Vision Insurance.
- Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
- A matching 401(k) program.
- Commuter Benefits program.
- Stipends to support wellness and hybrid working arrangements.
- We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
- Smart-casual dress code.
Location: Applicants are expected to work onsite in our Palo Alto, with the ability to be in person at our San Francisco office as needed, in accordance with our hybrid working policy.
Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $125,000 - $140,000 together with the benefits listed above.
About ICONIQ
ICONIQ is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society.
When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].
Use of AI in the Application Process
We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.
We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.
Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.
Equal Employment Opportunity Statement:
We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.
Skills Required
- 5+ years of experience supporting senior executives in environments like Private Equity, Investment Banking, or Consulting
- Proven track record managing complex schedules and high-touch travel logistics
- Comfortable working non-standard hours
- Strong emotional intelligence, communication skills, and professional presence
- Proficient in Microsoft Office Suite; Salesforce experience is a plus
What We Do
ICONIQ Capital is a privately held investment firm serving some of the world’s most influential families and organizations. ICONIQ provides financial advisory and family office services, and manages direct investments where technology and traditional asset classes intersect, with a focus on technology growth equity, buyout, and real estate.
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