Executive Assistant

Darktrace is a global leader in AI for cybersecurity that keeps organizations ahead of the changing threat landscape every day. Founded in 2013, Darktrace provides the essential cybersecurity platform protecting nearly 10,000 organizations from unknown threats using its proprietary AI. The Darktrace Active AI Security Platform™ delivers a proactive approach to cyber resilience to secure the business across the entire digital estate – from network to cloud to email. Breakthrough innovations from our R&D teams have resulted in over 200 patent applications filed. Darktrace’s platform and services are supported by over 2,400 employees around the world. To learn more, visit http://www.darktrace.com.

Job Description:

About the position:
The Executive Assistant (EA) will directly support 3 C-level leaders due to the continued growth at Darktrace. This individual is responsible for providing comprehensive support with a high level of professionalism and confidentiality. In this role you’ll be a critical part of a fast-paced global teams, working closely with colleagues nationally and internationally to support the team’s efforts and achievements, supporting the leaders closely throughout.
Using your organization and critical thinking skills you’ll smooth all aspects of the leaders workload and support the efficient working of the teams. Day to day you’ll be:

• Providing efficient and practical daily calendar management; prioritizing multiple inquiries and requests while troubleshooting scheduling conflicts; making judgements and recommendations to ensure smooth day-to-day engagements.
• Planning and booking complex international travel.
• Keeping the C-level leaders informed of upcoming commitments and required follow ups; anticipating needs in advance of meetings, presentations, conferences, etc.
• Working cross-functionally to organize calendars, complex activities, conferences, and other activities.
• Researching, prioritizing, and following up on incoming issues and concerns relating to the leaders including those of a sensitive or confidential nature. You’ll be able to determine an appropriate course of action, referral, or response.
• Composing general correspondence, memos, spreadsheets, charts, graphs; proofreading and making appropriate changes when necessary.
• Planning and creating internal and external presentations, disseminating information, and coordinating the work of others when needed.
• Establishing and maintaining an information storage system for the teams.
• Preparing and submitting travel reimbursement forms.
• Supporting with purchase order requests.
• Acting as a liaison with other departments and outside agencies.
• Using judgment to plan, prioritize and organize diversified workload, recommending changes in office practices and procedures.
• Supporting and arranging events in the office relating to leaders' activity.

About you:
We welcome applications from candidates who are proactive and able to use their experience to anticipate needs, and their judgement to triage requests. You’ll work closely and collaborative with teams to support efficiency and forward planning. It is likely that you’ll have:

• A track record of working closely and efficiently to support C-level executive leaders in a fast-paced global business.
• Strong interpersonal, written, and oral communication skills.
• High levels of tact and good judgement in confidential situations and proven experience of interacting with executive management.
• An ability and willingness to adapt to a rapidly changing business.
• Effective collaboration and communication skills are required, including information exchange with internal and external contacts.

This role will be based in a Darktrace Miami office in a hybrid capacity, along with occasional travel potentially required.

Benefits:

• 100% medical, dental and vision insurance, plus dependents

• Paid parental leave

• Pet insurance Discount

• Life insurance

• Commuter benefits

• 401(k)

• Employee Assistance Program