Executive Assistant

We're seeking organized and dedicated Executive Assistants to join our team, to service our network of businesses worldwide.

• At least 3 years of experience as an Executive Assistant to C-level executives (such as CEO, COO, etc.).
• A Bachelor's degree or certification course is mandatory.
• Exceptional communication skills via phone, email, and instant messaging.
• Proficiency in English communication, both written and verbal, reaching at least B2 level.
• Strong organizational and time management abilities.
• Technologically adept, with familiarity in current technologies including desktop sharing, cloud services, and VoIP.
• Proficient in word-processing software and spreadsheets (e.g., MS Office).
• Familiarity with online calendars and scheduling tools such as Google Calendar.
• Demonstrates a proactive attitude and openness to training.
• Able to work the night-shift.

Duties and Responsibilities

• Generate and dispatch statements or invoices, monitor payments, and document company expenditures.
• Collect data on industry trends, best practices, and other publicly available information to compile reports on findings, facilitating comparative analysis.
• Store & organize documents and files.
• Perform data entry tasks, including compiling lead lists or meeting minutes, transcribing audio recordings, preparing payroll data, and organizing research notes.
• Conduct product research, procure goods, and arrange samples as necessary.
• Manage, update, and compile information for marketing and sales campaigns utilizing a CRM system.
• Oversee project progress, facilitate internal communication, and manage company data organization.
• Coordinate team schedules, preempt scheduling conflicts, and ensure clients are punctual and well-prepared for meetings.
• Arrange travel itineraries, book accommodations, rental vehicles, etc.
• Handle incoming calls, schedule appointments, and conduct informational inquiries.
• Manage email correspondence, follow up on communications, organize inbox according to client preferences, and notify clients of important messages.
• Synthesize data and other content into comprehensive reports and presentation slides.
• Upload videos, address negative feedback, and maintain up-to-date account profiles.
• Undertake miscellaneous tasks as required.

Technical Requirements:

• USB Headset
• Functional Webcam
• Functional Computer
• Internet Service with a minimum speed of 25 Mbps via cable connection

• Comprehensive Health Insurance Coverage (HMO)
• Performance-Based Incentive Programs
• Embracing and Inclusive Workplace Culture
• Continuous Upskilling and Development Opportunities
• Full Work-From-Home Arrangement
• Dedicated and Supportive Team Environment
• Pathways for Professional Advancement
• Engaging and Enjoyable Work Atmosphere