Executive Assistant

About the role

We’re looking for a proactive and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership and their teams. This role is central to ensuring the smooth operation of day-to-day activities, including diary and travel management, meeting coordination, project support, and stakeholder communication. You’ll play a key part in driving efficiency, supporting strategic initiatives, and helping the business stay organized and on track.

Please note, this is a 12 month parental leave contract opportunity.

About you

You’re a natural problem-solver with exceptional organisational skills and a knack for juggling multiple priorities. You thrive in fast-paced environments, communicate clearly, and bring a high level of professionalism and discretion to everything you do. Whether you’re coordinating travel, preparing reports, or supporting projects, you take pride in delivering accurate, timely, and thoughtful work. You’re also a team player who builds strong relationships across all levels of the organisation.

Key responsibilities

• Provide comprehensive administrative support to Senior Directors and broader teams;

• Manage calendars, schedule appointments, and coordinate meetings and events;

• Organise domestic and international travel, including itineraries and accommodation;

• Prepare meeting materials, presentations, reports, and correspondence;

• Track action items, take meeting minutes, and ensure follow-up

• Support project execution and contribute to process improvement initiatives;

• Maintain filing systems and compile regular management reports; and

• Collaborate with internal and external stakeholders to ensure seamless operations.

Must have experience

• Proven experience as an Executive Assistant or similar role supporting senior leadership at Director or C-Suite level;

• Strong organisational and time management skills with the ability to prioritize effectively;

• Advanced proficiency in Microsoft Office Suite, especially Excel and PowerPoint;

• Excellent written and verbal communication skills;

• High level of discretion and confidentiality;

• Ability to work independently and collaboratively in a fast-paced environment; and

• Experience managing complex schedules and coordinating travel.

Nice to have experience

• Familiarity with project management tools and methodologies;

• Experience supporting large events or cross-functional projects; and

• Exposure to process improvement initiatives or quality standards.