Executive Assistant

HighLevel is an AI powered, all-in-one white-label sales & marketing platform that empowers agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, comprised of agencies, consultants, and businesses of all sizes and industries. HighLevel empowers users  with all the tools needed to capture, nurture, and close new leads into repeat customers.

As of mid 2025, HighLevel processes over 4 billion API hits and handles more than 2.5 billion message events every day. Our platform manages over 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million hostnames.

With over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home.

As of mid 2025, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve each month. Behind those numbers are real people growing their companies, connecting with customers, and making their mark - and we get to help make that happen.

We’re looking for a proactive, detail-oriented Executive Assistant to support our Chief Financial Officer (CFO),  Chief Legal Officer (CLO) and Chief People Officer (CPO). This role will play a critical part in ensuring their office runs smoothly, priorities stay on track, and time is optimised across a fast-paced and highly visible function.

You will act as a gatekeeper and partner, helping prioritise initiatives, coordinate cross-functional meetings, and ensure timely communication across internal and external stakeholders. You will serve as a first line of defense by filtering information, communications, and requests, ensuring executive focus remains on the highest priorities.

- Manage complex calendar scheduling across multiple time zones, ensuring time is aligned to business priorities.

- Handle inbox triage and communications as needed.

- Coordinate travel logistics, including international flights, accommodations, and expense reconciliation.

- Anticipate executive needs and proactively solve scheduling or communication bottlenecks.

- Maintain high discretion when handling sensitive and confidential information.

- Attend meetings, prepare agendas,capture discussion outcomes, and track action items and follow-ups as needed. 

- Liaise with internal stakeholders on behalf of the leaders to move priorities forward.

- Coordinate logistics with external parties, including vendors, partners, auditors, and board members as needed.

- Facilitate communication and alignment across the CFO, CLO, and CPO, ensuring priorities are coordinated and follow-through is consistent.

- 3+ years of experience supporting senior executives, preferably in a high-growth, fast-paced tech or SaaS environment.

- Strong calendar, time management, and prioritisation skills, you thrive in organised chaos.

- Excellent written and verbal communication skills; you know how to write clear, concise, and professional emails.

- High discretion and integrity — you’ll be handling sensitive information daily.

- Confidence in coordinating across levels — from executive leaders to internal stakeholders across teams.

- Comfort with tools like Google Workspace, Slack, Zoom, ClickUp, and Ramp.

The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision.