At Exa, we're building a next-generation AI search engine—one that outperforms Google for power users. We help people find the information they can’t get anywhere else: https://exa.ai/websets
We’re an SF team of ~50 from Harvard, MIT, Apple, Palantir, etc. We recently raised an $85M Series B from Benchmark, and we are rapidly building the most intelligent search engine in history.
Now, we’re looking for a Remote Executive Assistant to help our C-suite and wider team run smoothly!
About the Role
As an Executive Assistant at Exa, you will support both our C-suite and broader team with scheduling, coordination, and day-to-day operations. This will be a highly variable role where new and unexpected tasks come up often, and you’ll play a key role in keeping the company organized and unblocked.
What You’ll Do
Own calendar management and scheduling for C-suite and key team members
Continuously find ways to improve workflows, scheduling systems, and recurring processes
Support recruiting coordination, including interview scheduling and candidate logistics
Comfortable working with modern tools — bonus if you enjoy automating parts of your own role
Support team coordination, virtual events, and occasional offsites
Ad hoc tasks as they come — be ready for anything!
What You’ll Need
2+ years of experience as an executive assistant or in a similar role
Excellent communication and organizational skills
Ability to self-organize and work independently with little direction
Enjoy context switching between different priorities and workstreams
Strong people instincts — you know when to step in, how to help, and when to stay out of the way
Comfortable in a fast-moving, high-growth startup environment
Experience working remotely and communicating across time zones is a plus
This is a fully remote role. Candidates should be comfortable collaborating with a US-based team and overlapping with Pacific Time work hours.
This role is intended for candidates based outside the United States. Compensation is benchmarked to local market rates for international locations.
Top Skills
What We Do
Exa was built with a simple goal — to organize all knowledge. After several years of heads-down research, we developed novel representation learning techniques and crawling infrastructure so that LLMs can intelligently find relevant information.
