Executive Assistant

At Finastra, we are a dynamic global provider of open finance software solutions, dedicated to expanding access to financial services. Our innovative applications span Lending, Payments, Treasury and Capital Markets, and Universal Banking. Proudly serving over 8,000 customers, including 45 of the world's top 50 banks, we aim to boost financial inclusion for all. Join us and be part of a vibrant company that embraces diverse perspectives, and is committed to doing well by doing good.

The Executive Assistant provides high-level administrative and operational support to senior leadership, ensuring seamless coordination across internal teams and external stakeholders. This role is critical to enabling strategic execution by managing complex calendars, preparing executive communications, and facilitating smooth operations across global locations. The ideal candidate is highly organized, proactive, and confident in engaging with C-suite executives and senior stakeholders.

• Manage dynamic calendars with precision, including scheduling across multiple time zones and coordinating high-priority meetings.
• Arrange complex domestic and international travel, including itineraries, accommodations, and expense reporting.
• Prepare and edit correspondence, reports, presentations, agendas, and meeting minutes with a high level of accuracy and professionalism.
• Handle confidential communications and documentation with discretion and sound judgment.

• Track key initiatives and ensure timely follow-up on strategic deliverables.
• Anticipate executive needs and proactively manage shifting priorities in a fast-paced environment.
• Prepare executive briefings and support alignment across business priorities.
• Push back when necessary to protect time and ensure focus on top priorities.

• Facilitate communication and relationship management across global teams, including coordination across multiple time zones.
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely and effective communication.

• Oversee the functioning of office facilities and support services, including vendor coordination and supplies.
• Support event planning and coordination for internal meetings, offsites, and executive visits.
• Enhance and follow processes to improve business efficiency and team collaboration.

• Proven experience supporting senior executives, including C-suite, in a fast-paced, global organization.
• Strong calendar management and organizational skills, with the ability to prioritize and multitask effectively.
• Experience working across multiple time zones and supporting global teams.
• Industry experience in banking, financial services, or technology is a strong plus.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, SharePoint).
• Excellent interpersonal and communication skills, with the ability to build relationships and influence at all levels.
• Demonstrated ability to be proactive, take initiative, and push back when needed to ensure alignment and execution.
• Ability to manage sensitive information with discretion and professionalism.
• Event planning or coordination experience is preferred.

We are proud to offer a range of incentives to our employees worldwide. These benefits are available to everyone, regardless of grade, and reflect the values we uphold:

·       Flexibility: Enjoy unlimited vacation, based on your location and business priorities. Hybrid working arrangements, and inclusive policies such as paid time off for voting, bereavement, and sick leave.

·       Well-being: Access confidential one-on-one therapy through our Employee Assistance Program, unlimited personalized coaching via our coaching app, and access to our Gather Groups for emotional and mental support.

·       Medical, life & disability insurance, retirement plan, lifestyle and other benefits*

·       ESG: Benefit from paid time off for volunteering and donation matching.

·       DEI: Participate in multiple DE&I groups for open involvement (e.g., Count Me In, Culture@Finastra, Proud@Finastra, Disabilities@Finastra, Women@Finastra).

·       Career Development: Access online learning and accredited courses through our Skills & Career Navigator tool.

·       Recognition: Be part of our global recognition program, Finastra Celebrates, and contribute to regular employee surveys to help shape Finastra and foster a culture where everyone is engaged and empowered to perform at their best.

*Specific benefits may vary by location.

At Finastra, each individual is unique, bringing their own ideas, thoughts, cultural beliefs, backgrounds, and experiences together. We learn from one another, embrace and celebrate our differences, and create an environment where everyone feels safe to be themselves.

Be unique, be exceptional, and help us make a difference at Finastra!